Executive Assistant (Finance) – Westlands, Nairobi at Summit Recruitment and Search

The role involves managing complex schedules, coordinating communications, preparing reports, and supporting operational and administrative tasks. The ideal candidate will be highly organized, proactive, and able to work with senior stakeholders while ensuring smooth and efficient executive operations.

Key Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments while balancing multiple priorities.
• Handle incoming and outgoing communications including phone calls, emails, and correspondence, ensuring timely follow-ups and responses.
• Prepare, review, and edit reports, presentations, and documentation for meetings, decision-making, and client-facing purposes.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Plan and manage domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Support workflow processes such as email management, document filing, task tracking, and internal coordination.
• Compile and prepare data, reports, and documentation for internal and external stakeholders.
• Anticipate the needs of senior leadership and proactively address scheduling or operational challenges.
• Act as a professional liaison between the CEO, board members, clients, and internal teams, maintaining confidentiality and discretion.
• Utilise digital tools and collaboration platforms, including Google Workspace, Microsoft Office, Calendly, and other software, to enhance efficiency and coordination.

Key Qualifications

• Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Proven experience supporting C-level executives or senior leadership in corporate or international environments.
• Strong problem-solving skills and ability to respond to unexpected challenges professionally.
• Excellent written and verbal communication skills appropriate for senior stakeholders and client-facing interactions.
• Professional presence and discretion when interacting with internal and external executives.
• Flexibility to adapt to changing schedules, priorities, and fast-paced environments.
• Exposure to companies listed on the NSE20 or experience in trading, investment, or financial services is an added advantage.
• Familiarity with fast-paced corporate operations and financial trading environments.