Operations Officer at Janta Kenya

Duties and responsibilities

• Briefing the director on the agenda before every meeting and after every meeting
• Direct and coordinate activities of departments concerned with tenders
• Quotations and field teams.
• Review sales and activity reports and other performance data to measure productivity and goal achievements and to determine areas needing improvements
• Establish and implement departmental policies, goals and procedures conferring with organization officials and staff members as necessary.
• Determine staffing requirements and oversee the hiring process
• Monitor business agencies to ensure that they efficiently and efficiently provide needed service while staying within budgetary limits
• Manage incoming and outgoing deliveries
• Plan and direct activities such as visiting customers, coordinating with other team members as required
• Devise procedures to inspect and report regarding organization’s goals net and monitor all operations that affect quality organization.
• Supervise and guide team members
• Appraise customers’ requirements and make sure they are satisfied.
• Facilitate proactive solutions by collecting and analyzing quality data from customers.
• Review current standards and policies
• Keep records of quality reports, statistical reviews and relevant documentations
• Ensure all legal standards are me
• Ensure right tenders have been chosen in connection with CEO
• Checking recording of tenders and quotations
• Prepare he payroll and ensure timely submission of statutory deductions.
• Co-ordinate the staff leave calendar
• Liaise between the director and the team members
• Managing the directors’ diary including organizing meetings and appointments.
• Leasing with staff supplies and clients
• Measleunous staff of support he director which will vary with the director and managers permit.
• Device and maintain office filing system.
• Produce daily reports, presentations and briefs.
• Ensuring ha procedures and administrative systems are implemented and maintained.
• keep abreast of all information, handling of administrative duies which include payments of NHIF and NSSF and PAYE on monthly basis.

Requirements

• Diploma in Business administration or any relevant course
• Minimum 0f 5 years in similar position and at least 2 years of experience in Tendering
• Good Communication and Organization skills