Operator, Operations Control, Records Management and Administration M/F at AGL- Africa Global Logistics

Based in Nairobi and reporting to the Supervisor, the candidate will be responsible for:-

• Coordinating the operations control of all ANT files.
• Coordinate with ANT file operators/supervisors and the back office disbursement control function to ensure the disbursement control of the ANT files is done within 1 month of the file's archiving /final invoicing in the system.
• Check for compliance of file management to company procedures and approved SOP.
• Systems super user – SPOT, EDOC, SARISSA (internal systems)
• Ensure all files are handled with utmost confidentiality and compliance to statutory requirements and company policy
• Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC system).
• Physical archiving of all ANT files in coordination with all file operators/supervisors.
• Online archiving of all ANT files in the online archive / record systems EDOC / SARISSA in coordination with all file operators / supervisors.
• Oversee the administrative requirements of the ANT facilities and staff to ensure operations as per company business requirements.
• Oversee the ordering and distribution of office supplies.
• Oversee and coordinate the daily maintenance with relevant service providers (IT, access, security, cleaning schedules).
• Co-ordinate general approved activities (travel/ taxi/ petty cash…) for the ANT team.
• Keep Management updated on staff / facility requirements to enable normal company operations.

Profile

• Diploma in business management
• Three years experience