Payments & Compliance Officer – Nairobi at DanChurchAid (DCA)

The main responsibilities of the Payments & Compliance Officer are:

Payments & Financial Processing

• Review, verify, and process daily financial transactions and payment vouchers including invoices, contracts, and travel expense settlements, ensuring accuracy, completeness, and proper documentation.
• Process timely and accurate payments for vendors, consultants, contractors, and staff.
• Review expenditure postings and ensure correct budget coding in Maconomy.
• Coordinate monthly and annual financial closing and ensure timely submission of financial reports.
• Facilitate fund requests from HQ and manage fund flow for office running costs.

Statutory & Regulatory Compliance

• Process payroll in compliance with the HR manual and the Income Tax Act.
• Ensure accurate filing and remittance of all statutory deductions within set deadlines.
• Provide tax deduction information to vendors, consultants, and staff.
• Conduct financial compliance spot checks, internal reviews, and field visits.

 Internal Controls & Compliance Monitoring

• Review and recommend improvements to internal controls and financial procedures.
• Support preparation and maintenance of organized financial documentation for audits.
• Follow up on audit recommendations to ensure timely implementation.

Capacity Building & Staff Engagement

• Conduct quarterly compliance training for staff and internal stakeholders.
• Provide capacity building and compliance guidance to implementing partners.
• Support the finance and programme teams with budgeting and documentation quality.
• Keep staff updated on policy and regulatory changes.

Professional Qualifications:

• Relevant Degree in Finance/Accounting or related field from a recognized university and/or (minimum) accounting qualification – CPA II
• Minimum of five years’experience in accounting/finance, preferably with INGO experience.
• Adequate working experience with any ERP system (Maconomy, QuickBooks/SAGE/Other).
• Excellent computer skills (MS Office; specifically, MS Excel, Word and Outlook. Familiarity with using TEAMs, Zoom  or other software for remote engagement an advantage)
• Knowledge of and interest in the humanitarian and development context in Kenya.
• Good interpersonal skills and a proven team player. Self-driven and results orientated in a challenging working environment.
• Excellence in English, oral and written.