Payroll Supervisor at Flexi-Personnel

JOB PURPOSE

As the payroll supervisor you will be responsible for continuously improving payroll operational processes, designs, and implementation to ensure that payments are made accurately on a timely manner and pay slips are issued monthly.

KEY DUTIES AND RESPONSIBILITIES

• Lead, Supervise, mentor, couch the payroll team and handle disciplinary issues within the team.
• Provide and Lead in excellent customer service ensuring delivery to all clients.
• Accurate client reconciliation sent to the clients as per SLAs by the specified date every month.
• Ensure Invoicing is done by the Account Receivable as per client SLAS and developing the invoicing templates for every client.
• Maintain customer confidence and protect operations by keeping financial information confidential.
• Ensure payrolls are accurately calculated as per the income tax Act, overtime captured accurately and timely processed.
• Lead in payroll and Client reconciliations and ensure no outstanding issues are carried forward monthly.
• Pick all payroll issues, detect, and report any fraud and alert on any gaps/control failures and report arising issues to your supervisor and the finance manager.
• Lead in Payroll invoice follow up with payroll clients for healthy cashflow management.  
• Management of own payroll accounts
• Quality and audit assurance of all client payrolls for both local and regional partners and evidence is filed internally on monthly basis.
• Present statutory files with evidence of payment to your supervisor every quarter.
• Responsible for maintaining client files updated with all the relevant documents. (Muster rolls, invoices, approved payment vouchers and bank files, statement of accounts, statutory
• proof of payments and schedules, saccos, Helb, loans, advances and pension and any other required documents.
• Ensure documentation of all payroll information on OneDrive and clear plan on softcopy filing i.e Clear file naming and arrangement
• Advise on client profitability to avoid running unprofitable accounts. Seat in profitability analysis meetings and provide guidance where required.
• Ensure monthly statements are shared with clients and reconcile any variance within the agreed timelines.
• Manage accuracy of statutory details as uploaded with statutory bodies: NHIF, NSSF, SACCOS, PENSIONS and KRA. Build relationship with all the key statutory bodies and have contact persons to resolve any issues arising.
• Assist auditors for the purpose of providing accurate supporting documentation and/ or information on internal process that is required for audit.
• Provide accurate data and documentation required by the payroll accounts for the preparation of financial and management accounts.
• Responsible for ensuring all payroll files are always updated monthly and ready for an audit process.
• Timely update to client on any emerging issues, payroll changes and statutory changes.
• Ensure all payroll and clients payments are as agreed and billed to the clients.
• Assist with other accounting projects.
• Or any other task assigned.

MINIMUM QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in business management, Statistics, Commerce, Economics, or any other business-related field.
• Certified Accountant CPA (K) qualification
• 5 years’ minimum experience in payroll administration.
• Excellent Knowledge in accounting software e.g QuickBooks
• Exceptional computer skills, including Microsoft Office and databases.
• Awareness of the commercial trends and developments within the industry
• Corporate and personal tax experience

SKILLS

• Ability to meet deadlines.
• Ability to maintain confidentiality.
• Attention to detail.
• Computer proficiency
• Strong communication skills, both written and verbal
• Organization
• Payroll software experience
• Regulatory compliance
• Spreadsheet creation and updating
• Tax form filing