People and Culture Assistant - Mombasa at Shining Hope For Communities

Key Responsibilities / Duties/ Tasks

Responsibilities

• Provide clerical and administrative support to the People and Culture
• Maintain and manage accurate People and Culture records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
• Ensure all files are up to date as per the checklist.
• Coordinate People and Culture projects including meetings, trainings and surveys as requested by the People and Culture
• Process documentation and prepare reports relating to personnel activities that is staffing, recruitment, training, grievances and performance evaluations.
• Assist with the recruitment and interviewing process.
• Coordinate communication with candidates and schedule interviews.
• Maintain all leave records and updates to achieve coordinated leave administration process.
• Assist in payroll preparation by providing relevant e.g. absences, bonus and leave.
• Conduct initial orientation for newly hired staff.
• Respond to People and Culture queries in the absence of People and Culture  Manager and Coordinators.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Diploma in Human Resources Management

Professional Qualifications

• Certified Human Resource Professional (CHRP) is desirable

Other required qualifications (unique/job specific

• Atleast 2 years’ experience working with the Human Resource department
• Must be familiar with the Kenya Labour Laws
• Experience working with human resource management systems
• Proficiency in the full Microsoft Office Suite

Functional Skills

• Making decisions
• Checking things
• Following procedures
• Examining information

Behavioural Competencies/Attributes

• Understanding people
• Directing people
• Upholding standards
• Team working