People & Culture Coordinator – HRIS & Analytics at World Vision Kenya

Key Responsibilities:

HRIS (Currently Workday) Administration and Management

• As the WV Kenya HRIS/Workday key user, maintain and update the WV Kenya HR data in Workday (HRIS) system.
• Update all the People and Culture (P&C) data in the system in a timely manner.
• Ensure that all available Workday reports and modules are fully operational with accurate and complete information for decision making.
• Serve as the point of contact and point person for World Vision Kenya with the East Africa Regional and Global Center workday operations team to ensure timely trouble shooting of technical and operational problems with the system

Payroll Administration Support

• Generate relevant reports from workday system on a monthly basis for reconciliation with monthly payroll related documents in preparation for payroll processing.
• Work closely with P&C business partners and the P&C Coordinator for Total Rewards to address any missing data and information needed for payroll processing on or before the 10th of every month.
• Manage and input data in the payroll software (currently Popay) in collaboration with the P&C Coordinator for Total Rewards and ensure that the payroll system is adequately updated.
• Liaise with the payroll software service provider for any required support
• Process payments for temporary staff, consultants and other non-regular employee categories of staff that are ordinarily paid out-side of the regular staff payroll.

Capacity Building and Reporting

• Train and assist WV Kenya staff and managers on the use of the (HRIS) systems (currently Workday, Popay and Power BI among others)
• Produce relevant reports and analysis from the (HRIS) Systems for data quality assessment and other key performance measures required by World Vision at the regional and global center
• Produce reports on staff turnover, workforce planning, compliance training, diversity, recruitment efficiency, performance management among others for senior leadership decision making and for effective P&C team service delivery

HRIS Subject Matter Expert

• Support P&C business partners and the P&C Director in the preparation of technical reports and presentations eg scenario modelling and preparation of departmental presentations for Senior leadership and board meetings.
• In collaboration with the P&C director develop and update the WV Kenya organizational chart.
• Represent WV Kenya in HRIS system’s related improvements or enhancement discussions such as job architecture process, job evaluation processes, salary survey data analysis among others
• Key focal point user on Power BI and other World Vision digital platforms on HR/People and culture data and reports.
• Support the P&C team in designing employee surveys, Staff newsletter layout and designs and other key presentations in collaboration with the relevant stakeholders.
• Design relevant collaborative tools and templates for use by the P&C team such as smart sheets, trackers, project planners to effective implementation of P&C projects and processes etc among others

Required Professional Experience ​

• A minimum of 5 years working experience in a large organization 400+ employees (NGO setting is preferred)
• A minimum of 3 years’ experience working with HRIS, Payroll, SAPs or other key HR-related software and platforms
• Work experience related to financial analysis, Benefits and compensation analysis (preferred)
• Excellent use of HR Information Systems
• Proficiency in Systems Applications
• Advanced knowledge on use of Payroll systems
• Excellent interpersonal and relational skills
• Excellent communication and negotiation skills
• Ability to support and coordinate diverse projects without losing focus
• Ability to meet reporting and project deadlines
• Team player and a good collaborator across departments and stakeholders
• The job holder must be thorough, professional and detail-oriented
• Expert knowledge of relevant local labour legislature such as the data protection Act and employment Act in Kenya
• Ability to function in a cross-cultural environment

Required Education, training, license, registration & certification

• University Degree in Business Administration, Human Resources Management, Information Systems, or any other related field
• A member of IHRM or related professional body
• CHRP qualifications (preferred)
• ICT-related certification (preferred)