Personal Assistant at Christian Blind Mission (CBM)

Overall Mission:

The job holder will provide administrative, secretarial and communication services on behalf of the CBM Regional Hub Director (RD).

Main tasks

• Proactively organize and maintain the Regional Director’s diary;
• Ensure smooth execution of Regional Director initiated external events through planning, logistics, and preparation of background materials;
• Assist in coordinating and organizing internal and external meetings on behalf of the RD;
• Preparation of travel and accommodation arrangements, manage travel expenses for the RD;
• Compiling and preparing reports, presentations, minutes and other correspondences as requested;
• Monitoring and follow-up of processes, projects and activities related to work packages as assigned;
• Advice the RD of matters requiring personal attention, with associated deadlines;
• Mnaging routine correspondence on behalf of the RD; dealing with matters requiring attention, or refer them to the appropriate person in the absence of the RD;
• Liaise with the communications team to ensure RDs active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
• Operate communication software in conference rooms, and host conference and video calls effectively
• Filing and record keeping;

Pre-Requisites

Education, Knowledge & Professional Experience:

• Relevant university degree in social sciences, project management business administration, or related field;
• Professional experience of 5 years in a similar role;
• Fast and accurate minute taking skills, shorthand skills preferable;
• Discretion and confidentiality;
• Ability to prioritize work and meet deadlines;
• Mature, dependable self-starter who follows through on tasks;
• Excellent written and oral communication in English;
• Ability to communicate effectively at various levels within the organization;
• Proven good organizational and coordination skills;
• A high level of autonomy and flexibility;
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds;
• Advantage of lived experience with disability;
• Willingness to adhere and commit to CBM’s Values and Safeguarding Policy