Personal Assistant at Fanisi HR Solutions

Our client is an Employee Experiential Agency that develops people-centred and growth-focused experiences for their client's workforce. They seek to hire a Personal Assistant the individual will manage the director's calendar and provide administrative and operational support.

Roles and Responsibilities:

1. Manage executive's schedules, calendars, and appointments
2. Manage internal and external correspondence on behalf of senior management
3. Ensure the director is fully briefed on and prepared for any engagements he is involved in
4. Coordinate events and ensure clients are updated and briefed on the status of events
5. Make travel and accommodation arrangements
6. Have oversight over projects and apprise management of the same
7. Develop and implement office policies, set up office procedures and standards
8. Support company operations by maintaining office systems and supervising staff
9. Oversee office maintenance, mailing, shipping, supplies, equipment, bills and errands
10. Manage office expenditure, petty cash, monitor and maintain office supplies inventory
11. Prepare the office budget, record expenditures, analyze variances, and initiate corrective actions
12. Review and approve office supply acquisitions
13. Provide administrative and operational support to the office and team
14. Source and book suitable venues for Team Building activities and other client events
15. Maintain and promote a safe and injury/accident-free working environment

Required Specifications

1. Able to work efficiently under pressure
2. Flexible, able to travel and work outside normal working hours when necessary
3. Attentive to detail, excellent organisational and time management skills
4. Bachelors degree in business administration/management, events management or any relevant and related field
5. Proactive, resourceful and able to solve problems and provide solutions
6. Possess outstanding communication skills (both oral and written).
7. Must have exceptional customer service skills, great interpersonal abilities and emotional intelligence
8. Advanced knowledge of MS Office, and possess basic accounting skills.
9. Ability to lead and manage and work with a team