AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.
Read more about this company
Based in Nairobi and reporting to the Managing Diretor, the selected candidate will be responsible to provide vide administrative support to the Managing Director – Kenya office
In liaison with the regional office, proactively organize, liaise and coordinate the travel itinerary and accommodation for the Kenya team and visitors
Manage / schedule meetings and co-ordinate appointments effectively and with precision and take minutes as may be required.
Collate / collect information from section heads and statistics for regular (weekly, monthly) and ad-hoc meetings.
Prepare / update presentations for the meetings based on data received.
Manage the MD's diary & Calender
Maintain a proper filing system for all documentation
Track documents submitted to and from the MDs for approvals.
Handle all incoming and outgoing correspondence, including emails, phone calls, and letters.
Attend to visitors, clients, customers and staff
Ensure proper housekeeping of the MD's office
Ensure sensitivity to time management and the need for flexibility as the role and situation demands.
Handle sensitive information with discretion and maintain confidentiality.
Work independently and prioritize tasks effectively.
Any other duties assigned on ad hoc basis.
Profile
Diploma in Administration
Proficiency in Microsoft Excel, Power BI or other presentation tools
Gmail
Yahoomail