Personal Assistant at Rama Homes Limited

Job description

We are looking to fill the position of a Personal Assistant who is highly motivated and self-driven individual to fill the position. The Personal Assistant will offer personalized secretarial and administrative functions in a well-organized and timely manner. The PA will work on a one-to-one basis on a broad range of tasks.

Responsibilities

• Understands and communicates the company’s mission and objectives.
• Devising/maintaining office systems, including data management and filing screening phone calls, enquiries and requests, and handling them when appropriate
• Articulate in Organizing and maintaining director’s diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the director
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the Director is well prepared for meetings.
• Possess strong interpersonal skills to effectively communicate with staff, coworkers, and general public
• Proficiency in Microsoft Word, Excel, Outlook and other computer packages.
• Possess self-motivational skills in order to achieve goals without close supervision
• Strong organizational skills with good time management and planning skills
• Must be able to handle multiple duties in a fast-paced environment
• Manages with integrity, honesty and knowledge that promote the culture, values and mission of the organization. Minimum Requirements
• Manage and follow up on site managers in different construction sites
• Follow up with different suppliers on deliveries of building materials
• Good in handling pressures, analyzing and following up tasks
  • has business management experience
  • perfect in efillling
  • can measure performances and good in evaluations
  • can set targets on director’s behalf and has ability to follow me up in any means to achieve this targets
• Disciplined with some experience in ICT, Finance, Hr, sales, operations, logistics, construction and business development.

Qualifications

• Bachelor’s Degree in Business administration, /PR/Communication or related field
• Minimum of 3 years’ experience in the same capacity in a busy organization.
• Proven work experience as a personal assistant/ administrator.
• MUST have worked in a construction company.
• Good command of English language.
• A discrete and confidential person.
• A person who is able to multi task.
• Must be very neat and presentable
• Attach a passport photo with the cv