Personal Assistant at Reeds Africa Consult

JOB PURPOSE;

The ideal candidate should provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

 MAIN TASKS AND RESPONSIBILITIES;

1. Consolidating reports from various channels as per KPIs provided by the Commercial Manager
2. Prepare minutes for commercial meetings and ensure validity and availability of all required documents
3. Managing and coordinating the calendar of activities within the commercial department
4. Leave management in conjunction with the HR department
5. Planning of commercial events and training
6. Link with other departments for resource allocation and commercial engagement
7. Reporting on routes movements as per plan and geomap movement
8. Managing Appointments both internal & external meetings
9. Represents Chief Commercial Manager to key customers when necessary
10. Managing customer complaints in the absence of commercial manager
11. Renewal of licenses and Dairy Management
12. Any other duty assigned by the management

SKILLS AND QUALIFICATIONS;

1. Bachelor’s Degree in related field.
2. Minimum of 3 years' experience in a similar role
3. Proven success producing high quality work with a strong attention to detail
4. Critically analyze a problem and develop recommend solutions
5. Maintain sensitive data in a confidential manner
6. Think through details and tactics without losing sight of overall strategic     goals
7.  Understand and resolve complex issues, complaints, or problems
8. Professional presentation and exceptional communication skills
9. Ability to work to deadlines and plan
10. Ability to work independently and in consultation with key stakeholders
11. Tech-savvy  /multitasking /Strong time-management and organization skills
12. Proactive approach to problem-solving