Personal Assistant - Upperhill at Brites Management

Duties and Responsibilities

• Completes a broad variety of administrative tasks for the Director.
• Works closely and effectively with the Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the Director updated.
• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential.
• Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Directors' schedule is followed and respected.
• Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Directors’ time and office.
• Communicates directly, and on behalf of the Director to the staff, and others, on matters related to their programmatic initiatives.
• Prioritizes, and follows up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Directors’ office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Director, some of which may have organizational impact.
• Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Directors’ ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

Key requirements, skills and qualifications

• Degree in Business Management or related fields.
• Minimum 5 years of work experience in a similar position.
• Must have worked in the same capacity supporting C-Level Executives.
• Tech Savvy and strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team player, with the ability to also be extremely effective independently with emotional maturity.
• Highly confidential and a person of integrity.
• Ability to effectively use various required office software, machines, and equipment used in the office.