Pharmaceutical Technologist at Nairobi Hospital

REF: TNH/HRD/PT/08/21

Reporting to Senior Pharmacist, the successful candidate will be responsible for coordinating the daily operations of the pharmacy store including inventory control and management in line with established procedures.

ROLES AND RESPONSIBILITIES

• Ensure timely processing of documents, stock, ordering, receiving, issuing and variance reconciliation.
•  Conduct effective demand and supply analysis for medicines in a timely manner
• Coordinate all stores operations including ordering, receiving, storage, issuing and record management.
• Implement best practice stocks ordering, storage processes and eliminate expiries/obsolesce/damage in storage.
• Receive medicines from suppliers in collaboration with the joint receiving team.
• Ensure processing of stores’ documents is carried out daily and forwarded within established timelines.
• Undertake inventory controls by ensuring all medicine stocks received from other stores or suppliers are accounted for and reconciled in a timely manner.
• Facilitate timely stock ordering and follow ups for replenishment.
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations.
• Maintain accurate records and tracking of all medicine stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions.
• Act as the key person in item creation in the system and responsible for pricing.
• Ensure security of all medicines stored in the pharmacy store and enforce access control to the store from non- store staff.
• Ensure accurate and thorough physical counting of medicine stocks during stock taking and speedy variance explanation.
• Carry out filing and archiving of documentation related to store management; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Diploma in Pharmaceutical Technology from a recognized institution.
• Must have valid registration and hold a valid practicing license with the Pharmacy and
• Poisons Board of Kenya.
• Minimum 2 years’ relevant experience preferably in a hospital environment.

CORE COMPETENCIES

• Knowledge of pharmacokinetics, pharmacology, and pharmaceutics
• Understanding of the human anatomy
• Basic knowledge of nutrition supplementation
• Experience in warehousing and inventory management.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures, and guidelines to consistently achieve required compliance standards or benchmarks
• Highly analytical and excellent negotiation skills
• Good interpersonal and communication skills
• High level of integrity
• Knowledge of supply chain management in multiuser/network environment
• Knowledge of international procurement and logistics management
• Attention to detail
• Planning and organizing skills
• Accountability