Principal Administration Officer at Insurance Regulatory Authority (IRA)

Job Specifications

Duties and responsibilities at this level will entail:

• Overseeing the maintenance of office equipment, fixtures and furniture.
• Directing and planning essential central office services including reception, security, transport, office and meeting room allocation, building maintenance, cleaning, catering, and waste disposal.
• Monitoring service level agreements and performance of all administration outsourced services and contractors.
• Facilitating the collation of requirements for furniture and equipment from staff.
• Facilitating the acquisition and allocation of furniture and equipment.
• Allocating duties and supervising staff to ensure delivery of planned targets.
• Conducting staff performance appraisal in the section.
• Generating administrative reports on repairs and maintenance.
• Supervise the Authority’s insurance portfolio, i.e., assets and motor vehicles, ensuring adequate cover at all times of the year and timely annual renewal.
• Overseeing allocation of office accommodation and space for staff.
• Coordinating the maintenance of Office Inventory.
• Maintaining and updating furniture and office equipment inventory.

Person Specifications

For appointment to this grade an officer must have:

• Six (6) years cumulative relevant work experience, three (3) of which should have been at the grade of Senior Administration Officer or in a comparable position.
• Bachelors’ degree in any of the following: Public Administration, Business Administration, Social Sciences or equivalent qualification from a recognized Institution.
• Professional qualifications where applicable.
• Management Course lasting not less than four (4) weeks from a recognized Institution.
• Membership to a professional body where applicable.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills
• Presentation skills
• Mentoring, coaching and leadership skills.
• Conflict management