Principal Administration Officer at National Biosafety Authority

Duties and responsibilities entail:

An officer at this level will work under supervision and guidance of a Director.

Duties and responsibilities at this level will entail:

• Controlling and monitoring use of official motor vehicles by authorizing motor vehicle movements through work tickets, maintenance of accurate transport records and ensuring regular and scheduled maintenance;
• Coordinating transport staff and allocate appropriate duties;
• Coordinating cleaning contracted staff;
• Supervising issues of fuel orders, fuel cards and preparing fuel consumption reports on monthly basis;
• Supporting staff in terms of identifying office accommodation and space for staff;
• Providing tools, equipment and good working environment;
• Ensuring that offices and other facilities are kept clean to the highest standards;
• Ensuring that staff are provided with tea and drinking water in time;
• Acquiring and renewal of licenses; 
• Ensuring timely repairs and maintenance of office facilities including equipment’s and furniture;
• Facilitating prompt payment of electricity, water bills and other utilities;
• Implementing systems and procedures for disposal of vehicles in consultation with the procurement department;
• Maintaining and updating records of the organization’s vehicles and equipment;
• Ensuring timely renewal of licences for all vehicles and equipment; and
• Facilitating prompt settlement of accident vehicle cases.

Person Specifications

For appointment to this grade, a candidate must have:

• Masters’ degree in any of the following disciplines: - Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences or relevant qualification from a recognized institution;
• Bachelors’ degree in Public Administration, Transport Management / Logistics Business Administration; Office Management, Social Sciences, Education (Arts/Social Sciences) or relevant qualification from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance; and
• Fulfilled the requirements of Chapter Six of the constitution