Principal Office Administrator at Nairobi County

Job Requirements
For appointment to this grade, an officer must have: -

• Served in the grade of Chief Office Administrator for a minimum period of three (3) years;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
• Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institute;
• Certificate in Computer Application from a recognized institution; and
• Demonstrated professional competence in management of office Administrative services.

Job Description
Duties and responsibilities at this level will entail:

•  Taking oral dictation;
• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents, including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movement;
• Maintaining an up to date filling system in the office;
• Preparing responses to routing correspondence;
• Managing office protocol and etiquette; and
• Any other office administrative services duties that may be assigned.

Application Deadline: 27 July 2023