Principal Planning, Risk and Quality Assurance Officer at Kenya Universities and Colleges Central Placement Service

Job Purpose

To provide and develop, planning, risk and quality assurance of all Placement Service programmes and activities.

Job Responsibilities

Key Responsibilities/ Duties / Tasks I. Managerial / Supervisory Responsibilities

• Review risk reports;
• Provide input in formulation, implementation and review of departmental annual work plans, budgets and procurement and asset disposal plans in line with the Service’s performance targets and strategic plan;
• Provide technical input to ensure continuous improvement of business processes and controls in the section and develop mechanisms for corporate consultations;
• Supervise execution of risk management policy and strategies that ensure the Section has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management
• Contribute to a corporate culture that promotes ethical practices and good citizenship;
• Supervise implementation of a robust performance management system through monitoring on the delivery of the annual performance contract and the strategic plan;
• Oversee implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives
• Conduct supervision, coaching, mentoring, training and development staff to ensure an effective and motivated team.

Operational Responsibilities / Tasks

• Implement quality assurance policies and procedures for Placement and Career Guidance programmes;
• Collect and collate statistical data on the planned programmes and projects;
• Develop and review policies, strategies and programmes for the Placement Service;
• Identify, mitigate and manage risks in the Placement Service;
• Monitor and evaluate completed works;
• Participate in assessment of technical and operation risks and advising on mitigation measures for works under the Placement Service;
• Monitor implementation of the Placement Service’s plans and performance contract;
• Collect and collate statistical data on the planned programmes and projects;
• Prepare and review Placement Service’s strategic plan.
• Implement and adhere to the Customer Service Charter to meet customer requirements.
• Review developed reports
• Implement good governance, quality and risk management policies and strategies of the Institution;

Job Dimensions:

• Financial Responsibility Participate in development of budgets and procurement plans.
• Responsibility for Physical Assets Responsible for assigned physical assets and records

Minimum Job Qualification

Job Competencies (Knowledge, Experience and Attributes / Skills). Academic qualifications

• Bachelor’s degree in any of the following disciplines: Economics, Statistics/Mathematics, Project Management, Monitoring and Evaluation or equivalent qualification from a recognised University

Professional Qualifications / Membership to professional bodies

• Membership to a relevant professional body where applicable;
• Management course certificate lasting not less than four (4) weeks from a recognised institution Previous relevant work experience required.
• Served for a cumulative period of nine (9) years relevant work experience three (3) of which must have been in the grade of Senior Planning, Risk and Quality Assurance Officer or in a comparable position

Functional Skills, Behavioural Competencies/Attributes:

• Managerial skills;
• Problem solving skills
• Supervisory skills
• Analytical skills
• Project management skills
• Team building skills
• Creativity and Innovative skills;
• Conceptual l thinking skills;
• Planning and Organising skills;
• Interpersonal skills;
• Coaching and Mentoring skills;
• Presentation skills;
• Conflict resolution skills; and
• Computing skills.
• Networking skills.
• Creativity and Innovation.
• Report writing and presentation skills;
• Communication skills;
• Time management skills