Principal Supply Chain Management Officer at Insurance Regulatory Authority (IRA)

Job Specifications

Duties and responsibilities will entail:

• Developing, implementing and reviewing supply chain management policies, standards, strategies, guidelines.
• Organizing Supplier Sensitization Forums for Youths, Women, PWDS and small and micro-enterprises to facilitate compliance to 30% Access to Government Procurement Opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA, 2015.
• Preparing and implementing the Authority’s procurement plan in order to realize its objectives.
• Preparing, publishing and inviting tenders, proposals and quotations in line with procurement procedures.
• Preparing and maintaining assets register, transfer and valuation.
• Receiving and opening tender documents, evaluating tenders, quotations and proposals.
• Maintaining and publishing registered suppliers list on the Authority’s website and Electronic Government Procurement System (EGPS) in accordance with relevant laws and guidelines.
• Preparing contract documents in line with the award decision, contract variations and modifications in strict adherence to Sec. 139(1)(b) of the Act and Regulation 132(1).
• Maintaining reorder levels of stores to facilitate smooth running of the Authority, by replenishing stock in good time.
• Coordinating the identification of obsolete, unserviceable and surplus stores and equipment for disposal.
• Reviewing of tender and contract documents before approval.
• Verifying payment documents for goods and services delivered to the Authority by suppliers.
• Ensuring satisfactory receipt of goods and provide ability to rapidly deliver goods when requested.
• Preparing periodic and annual supply chain management reports.

Person Specifications

For appointment to this grade, an officer must have: -

• Six (6) years’ Cumulative relevant work experience, three (3) of which should have been at the grade of Senior Supply Chain Management Officer or in a comparable position.
• Bachelor’s degree in any of the following: Procurement Management, Supply Chain Management or equivalent qualification from a recognized institution.

OR

Bachelor’s degree in any of the following: Commerce, Business Administration, Economics, Social Sciences plus a Diploma in Procurement or Supply Chain Management or equivalent qualification from a recognized institution.

• Advanced Diploma from Chartered Institute of Procurement & Supply (CIPS) or its equivalent qualification from a recognized Institution.
• Valid practicing License for supply chain management from the Kenya Institute of Supplies Management (KISM).
• Membership to the Kenya Institute of Supplies Management (KISM) or relevant professional body and in good standing.
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills
• Presentation skills
• Mentoring, coaching and leadership skills.
• Conflict management