Process Evaluation Consultant at HIAS Refugee Trust of Kenya

Terms of Reference to Conduct Process Evaluation at the End of Project.

The project’s goal is to contribute to refugee women and girls facing less interpersonal violence among the urban refugee population in Nairobi County by 2022. The project aimed to achieve the following outcomes:

1. Refugee men have changed attitudes around power, gender, masculinities, and male privilege and take action to prevent Violence against Women and Girls VAW/G.
2. Refugee women and girls demonstrate an increased understanding that IPV is a violation of their rights and feel confident reporting that violation.
3. Community systems enable refugee - friendly prevention of VAW/G through both improved access, pathways and strengthened community awareness of IPV.
4. Increased accountability of program staff implementing the project through changes in staff knowledge and attitudes on prevention of VAW/G.
5. HIAS is institutionally strengthened to sustainably respond to the COVID-19 pandemic and other crises while maintaining or adapting existing interventions to EVAW/G with a focus on the most vulnerable women and girls.

PURPOSE AND OBJECTIVES OF THE EVALUATION

The evaluation will focus on understanding the processes and implementation of the project including the adaptations made inform HIAS`s future programs on ending VAW/G.

The purpose of the evaluation is to:

• Assess the formative process of the project, including the design and the theory of change. Document the project implementation processes - (training curriculum development, targeting, implementation of activities), modification of the curriculum and allocation of resources including project being delivered on budget and skills-building and training for staff in order to deliver the intended activities.
• Determine relevance and alignment of both planned and adapted project activities to identified community needs in the changing COVID-19 context, modification of the curriculum during project implementation, including the process of adapting activity design, implementation, and service modalities(s); and whether and how the activities met the changed needs of the target population.
• Document and assess adaptations in accountability to stakeholders, including whether and how local communities and the intended target population were consulted, whether and how the project adapted to ensure inclusion of the target population in the changing contexts, and how the project is/was perceived by local organizations and actors.

SCOPE OF THE EVALUATION

The geographical scope of the study will be within Nairobi County(Kayole, Eastleigh, Kawangware and neighboring areas). The design and implementation of the process evaluation will ensure ethical consideration are put in place, e.g., principles of gender equality, inclusion and non-discrimination are considered and acted upon throughout, and that the meaningful participation of the most vulnerable groups and other key stakeholders is promoted in the design and implementation of the endline.

METHODOLOGY OF THE STUDY

The consultant will develop a detailed qualitative methodology in consultation with HIAS program and  M&E team, to include but not be limited to the following: . :

1. Desk review.

Qualitative data collection on implementation and process, to include but not be limited tokey informant interviews and/or focus group discussions with key HIAS staff, partners, refugee community leaders and project beneficiaries.

EXPECTED OUTPUTS AND DELIVERABLES:

The expected key outputs and deliverables are:

1. Work plan and Inception Report with key parameters and indicators to be considered for the process evaluation including the methodologies for data collection and dissemination plan.
2. Data collection tools/instruments, such as interview guides and protocols that address the evaluation areas.
3. Draft evaluation report, including key findings, analysis, methodology description, and additional gaps identified, for stakeholders’ review.
4. Cleaned final dataset(s) containing all data collected for the evaluation, including qualitative data collection transcriptions, coding, and analysis.
5. Final Report, incorporating inputs from the review) will include:

A comprehensive and well-organized final report complete with standard reporting formats, main body of the report should be a maximum of 15 pages in length, excluding Table of Content, tables and annexes. The report must be in English and must address both the overall and specific objectives of the evaluation. The report must contain:

1. 1. An executive summary.
   2. The evaluation objectives, evaluation questions, and methodology.
   3. Analysis and findings
   4. Lessons learned
   5. Recommendations
   6. Appendices with TOR; list of documents reviewed; list of persons interviewed; survey sampling frame; survey and interview tools used.
2. The findings will be disseminated in a meeting organized for key HIAS staff, and stakeholders, including project beneficiaries and partner agencies:

TIME FRAME

 The evaluation is planned to commence the first week of July 2022 and is expected to take a maximum of 28 working days.

INSTITUTIONAL ARRANGEMENT

HIAS will establish an evaluation management team to oversee all the related tasks. The HIAS Kenya M&E Officer will be responsible for the overall coordination of all the evaluation tasks with the Consultant. HIAS’ HQ M&E and GBV team together with the Program Director, Country Director and project manager will provide additional technical guidance and advisory.

HIAS will provide:

• Relevant documentation and background information.
• Contacts of relevant stakeholders and support with setting up meeting(s).
• Consolidated feedback/guidance on draft reports and strategy.

REQUIRED EXPERIENCE AND QUALIFICATIONS

We are looking for a consultant/team with the following skills and qualifications:

• The lead consultant must have a background (at least university degree) in social sciences, community development or related field, with proven experience in SGBV.
• Strong understanding of the Kenya contexts, particularly around issues refugee operations, , the humanitarian principles and system, IPV protection risks faced by men, women, boys and girls.
• An individual/team with demonstrable experience in leading (designing and undertaking) qualitative & quantitative research/evaluation exercises, data analysis and reporting with a focus on social research and evaluation, preferably in the Sub-Saharan region.
• Experience in managing and coordinating evaluation/research exercises, delivering agreed outputs on time and on budget.
• Experience in data collection and analysis using participatory methodologies; Experience conducting and facilitating interviews and group discussions (in cross-cultural contexts), experience transcribing, coding, and analyzing qualitative data, including use of relevant analysis platforms such as Nvivo, Dedoose, or others
• Excellent and demonstrated understanding of ethical issues in research, including child protection.
• Ability to respond to comments and questions in a timely, appropriate manner.
• Capacity to use mobile data collection systems such as KoBo Collect, and analysis of survey results.
• Excellent in organizing, facilitating, presentation and communication skills, including good report writing in English.

APPLICATION PROCESS AND REQUIREMENTS

Qualified and interested parties are asked to submit the following:

• Letter of interest in submission of a proposal
• A detailed technical proposal clearly demonstrating a thorough understanding of this ToR and including but not limited to the following:
  • Consultant/Company Profile
  • Proposed methodology including areas of piloting, Sample Size Determination, and a proposed consultancy work plan.
  • Demonstrated previous experience in similar assignments and qualifications outlined in this ToR (with submission of the most recent report)
  • Proposed data management plan (collection, processing, and analysis).
  • Team composition and level of effort of each proposed team member (include CVs of each team member).
  • A financial proposal with a detailed breakdown of costs for the study quoted in Kenya Shillings.

Applications that fail to include these elements will not be considered.