Procurement and Logistics Officer - Makueni & Kakuma Turkana at Water Mission

What is the opportunity?

The Procurement and Logistics Officer will report to the Regional Finance Officer. The role will be crucial in maintaining an efficient and reliable supply chain while adhering to WM Values, procurement policies and procedures.   It will entail sourcing, purchasing, coordinating transportation, imports or exports, logistics, and Inventory Management. It will also be responsible for overseeing and managing the procurement, logistics, and inventory functions of the organization. These are two vacancies located in Makueni and Turkana.

A successful Procurement and Logistics Officer will:

General Responsibilities:

• Align with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity.  
• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public. 
• Engage and participate in prayer before and after team meetings.
• Lead and participate in biblically based staff devotions.
• Have a personal and growing relationship with Jesus Christ.

Other Responsibilities:

Procurement:

• Implement established procurement policies and procedures in alignment with organizational goals and approved budget.
• Collaborate with internal stakeholders to identify procurement needs, specifications and develop procurement plans.
• Identify reliable suppliers, negotiate contracts, and establish favorable terms and conditions.
• Conduct market research to stay updated on industry trends, prices, and supplier performance.
• Evaluate supplier performance and implement measures for continuous improvement.
• Conduct supplier assessments and manage the supplier pre-qualification process.
• Collaborate with suppliers to identify cost-saving opportunities, value-added services, and process improvements.
• Develop detailed tender specifications and performance standards to facilitate procurement process for country program.

• Provide oversight to sourcing in support of project activities and conduct training on procurement on need basis to other staff.

• Ensure project procurements are conducted within the stipulated timelines (timely project procurements).

Logistics:

• Coordinate the transportation, shipment, and delivery of goods to meet operational requirements.
• Draft service contracts with transportation company whenever needed.
• Manage import/export processes, including customs clearance and documentation.
• Liaise with shipping and freight forwarding companies to optimize logistics operations.
• Maintain accurate records of transportation and logistics activities.
• Supervise the vehicle maintenance Officer and maintain the organization’s assets.

Inventory Management:

• Understand and familiarize yourself with Netsuite inventory management systems.
• Monitor inventory levels, forecast demand, and identify stock replenishment requirements.
• Conduct regular stock counts and reconcile any discrepancies.
• Ensure proper security of the warehouses by keeping warehouse keys in safe custody.
• In charge of receipts, storage, and issuance of items/commodities as per Standard Operating Procedures.
• Coordinate with suppliers to ensure timely delivery and manage stock levels effectively.

Documentation and Reporting:

• Prepare and maintain procurement documentation, such as requisition forms, requests for quotations (RFQs), purchase orders, invoices, and other logistics and inventory documentation.
• Analyze data and provide insights to support decision-making processes, especially during procurement or disposal committee meetings.
• Prepare and provide timely procurement committee minutes.
• Ensure compliance with procurement policies, procedures, Water Mission Values, ethical standards, and relevant legal and regulatory requirements.
• Support internal and external audits/assessments related to procurement activities.
• Any other tasks as assigned by the supervisor.

What is required?

• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity. 
• Impeccable level of integrity in handling funds in an accountable and transparent manner.
• A university degree in procurement is required. Professional qualification in the same field is a requirement.
• At least four years of experience in procurement related field. 
• Excellent written and verbal communication skills, including articulating ideas and feedback constructively. 
• Advanced skills with MS Office suite (Word, Excel, Outlook, and SharePoint) and familiarity with procurement systems. 
• Understanding the principles of adequate documentation and audit and the procedures necessary to ensure audit compliance.
• Excellent analytical skills.
• Excellent project management skills.  
• Excellent relationship and conflict resolution skills.   
• Ability to work both independently and collaboratively with a team.
• Commitment to ending the global water crisis.
• Authorization to work in Kenya without sponsorship.