Procurement Assistant at Gap Recruitment Services Limited

Role Summary:

We are seeking a highly organized and detail-oriented Procurement Assistant with CPA qualifications to join our dynamic pharmaceutical retail team. The ideal candidate will be responsible for ensuring efficient supplier management, drug procurement, stock monitoring, and supporting daily financial reporting activities. This role requires a proactive individual with excellent analytical skills and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Procurement & Supplier Management

• Source and manage supplier relationships to ensure timely and cost-effective procurement of pharmaceutical products.
• Negotiate contracts, terms, and pricing with suppliers.
• Ensure the procurement of high-quality products that meet regulatory and company standards.

Inventory Management

• Monitor stock levels to prevent shortages or overstocking.
• Check drug expiry dates and coordinate the removal of expired stock.
• Implement loss prevention strategies to minimize stock discrepancies.

Daily Financial Operations

• Reconcile daily sales and cash collections from cashiers.
• Prepare and submit daily sales reports to the Finance Manager.
• Assist in auditing cashier records and identifying discrepancies.

Returns & Refunds

• Handle returned goods and process refunds in compliance with company policy.
• Ensure accurate documentation of returned and refunded items.

Qualifications and Experience

• CPA qualification is mandatory.
• Bachelors degree in Finance, Business Administration, Procurement, or a related field is an added advantage.
• 2+ years of experience in procurement, inventory management, or a similar role in the pharmaceutical or retail industry.
• Familiarity with pharmaceutical products and regulatory requirements is highly desirable.
• Skills and Competencies
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication abilities.
• High attention to detail and organizational skills.
• Proficient in Microsoft Office Suite, especially Excel.
• Experience with inventory and financial management software is a plus.
• Ability to work independently and meet tight deadlines.