Procurement Assistant at Search for Common Ground (SFCG)

Responsibilities

• Support Search for Common Ground and donor regulations, policies, processes, procedures, and standards to uphold compliance.
• Support the procurement process
• Support asset inventory process

Contributions

• Respond to routine procurement requests from staff.
• Escalate non-routine procurement requests to the supervisor.
• Support a fair, competitive, and compliant procurement process. 
• Provide administrative support to the full procurement cycle, including purchase orders, requests for quotes, orders, goods receivable, goods and equipment distribution, etc.
• Enter vendor information into the supplier database.
• Maintain an accurate and up-to-date supplier database
• Compile and maintain procurement files, including vendor contracts, leases, rentals, etc.
• Infuses Search values in all work.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Engages effectively with collaborators and team members.
• Builds relationships. May participate in external meetings.
• Relates well to colleagues and to all levels of managers; works cooperatively and effectively across teams.
• Participates in active listening and is receptive to learning.
• With close supervision and direction from the supervisor, researches and compiles materials for team documents, briefing materials, and presentations.
• Appreciates multicultural teamwork.
• Has knowledge of and respect for the organization’s values and norms.
• Obtains essential information for a task or project.
• Organizes information or materials for others.
• Is resourceful and uses Search’s technology to support efficiency for self and team members.

Type and Nature of Contacts

• Interacts with others and handles problem situations with tact.

Education and Experience

• A diploma or degree in Business Administration
• At least two years’ experience in procurement and inventory management, preferred
• Professional qualifications in purchasing and supplies
• Computer Literate