Procurement Assistant (Temporary) at African Academy of Sciences

ID: AAS/TPA/20/001

Department: Finance & Grants

Reporting To: Procurement Officer

Duration: 3 Months

Position Overview

AAS intends to develop its register for suppliers for various goods and services for the period 2020-2022. For AAS to achieve the updated list of its suppliers, the organization is seeking to engage the services of a qualified Temporary Procurement Assistant to evaluate the pre-qualification document from prospective suppliers for goods and services. The Temporary Procurement Assistant should be able to evaluate and short list five suppliers in each category of goods and services.

Key Duties and Responsibilities 

• Review the evaluation template with assistance of AAS Procurement Committee. Document the template provided by the Procurement Committee and use it for evaluation of pre-qualification documents.
• Document all the findings in the evaluation criteria as guided by the Procurement Committee. Capture the reasons explaining the successful and unsuccessful firms.
• With the guidance of procurement officer, prepare a summary list of successful firms in each category. (minimum of five).
• Prepare a list of firms that participated in pre-qualification process for each category.
• Provide evidence that the information provided by firms in pre-qualification document is correct.
• Support the Procurement Committee in conducting due diligence of the shortlisted Suppliers.
• Work with the procurement officer in preparing the final report on prequalification process.

Requirements and Qualifications

• Bachelor’s degree in relevant field
• Experience in procurement processes including prequalification of suppliers
• Registered member of KISM and CIPS desirable
• Working experience of MS Office applications
• Interpersonal communications skills
• Willingness to learn and attentive to details.