Procurement Associate at ManPower Services

Responsibilities:

Sourcing & cost Management 

• Engage in market research to Identify reliable suppliers who can deliver quality products or services within budget and on timely basis 
• Negotiate pricing, terms, and contracts to ensure the best value for the organization 
• Collect and review supplier quotations to ensure compliance with  company policies 
• Preparing purchase requisitions and purchase orders and ensure timely delivery of goods and services 
• Keep records of savings or cost reductions achieved through sourcing 
• Vendor & Contract Management 
• Conducting pre-qualification procedures for Company suppliers and signing of contracts upon confirmation 
• Maintain and update procurement records and databases (e.g., vendor lists, purchase histories). 
• Maintain up-to-date records of contracts, quotations, and purchase orders 
• Track contract renewals, amendments, and expirations 
• Draft, review, and manage procurement contracts 
• Support tendering, bid analysis, and vendor evaluation processes with data-driven insights 
• Track supplier performance and share feedback with the Manager for  review and renewal decisions 
• Ensure adherence to contract terms and legal standards 
• Procurement Operations & Compliance 
• Implement annual procurement plans as aligned with the organizational needs and budget 
• Support the full procurement process from request to delivery as per the organization policy
• Preparing Request for Quotations (RFQ), Invitation to Bids (ITBs) or
• Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals for supplies and services required. 
• Review purchase requests, collect quotations, purchase orders and confirm orders with vendors 
• Track open LPO’s for delivery and close them in the system after  delivery 
• Handle routine correspondence with internal departments and with suppliers so as to improve on efficiency 
• Regularly conduct supplier performance evaluations to minimizes the risk of disruptions and quality issues. 
• Work with finance and Inventory teams to track payments and inventory levels 
• Keep procurement trackers and files up to date and ensuring they are always complete and audit-ready 
• Support internal and external audit requirements related to procurement 
• Assist budget holders in planning and documenting procurement needs 
• Any other role delegated by the supervisor 
• Systems, Reporting & Process improvement 
• Enter and update procurement data accurately on related systems 
• Prepare simple monthly reports on spending, supplier status and compliance and identify cost-saving opportunities 
• Help identify and suggest small process improvements for efficiency 
• Develop supplier performance metrics and reports. 
• Ensure all procurement documentation meets company and audit standards. 

Required Skills and Competencies 

• Strong organizational and documentation skills 
• Knowledge of procurement procedures and compliance standards 
• Communication and negotiation abilities 
• Attention to detail and analytical thinking 
• Confident in Advanced excel, Google sheets 
• Strong negotiation skills with sharp eye on sourcing and contract  management

Academic qualification

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration or a related field.
• Professional certification in procurement (e.g. CIPS, CPSP) is an added advantage.
• 3 5 years experience in procurement, preferably in FMCG
• Proficiency with procurement software (e.g. SAP or Excel)