Procurement Coordinator (Officer) at SunCulture Kenya Ltd

Department: Operations

Reporting to: Head of Supply Chain

Tenure: Full Time

About SunCulture

Founded in 2012, SunCulture’s vision is to build a world where people take control of their environment in rewarding and sustainable ways. SunCulture does this by developing and commercializing life-changing technology that solves the biggest daily challenges for the world’s 570 million smallholder farming households. Over the last 5 years, the company has grown significantly and now employs 100+ people around the world. 

As a business that is rapidly scaling, SunCulture has been focused on these three key priorities:  building systems and processes for scale, aligning its customer acquisition strategy, and enhancing customer support.

About the role

Under the management of the Supply Chain Head, the Procurement Officer ( Coordinator )  will manage all procurement and supply chain functions at SunCulture in accordance with the company policies and procedures.

Roles And Responsibilities

• Receive and process requisitions from different user departments including confirmation of budget approvals.
• Sourcing and Pre-qualification of suppliers and ensuring SunCulture has a lean supplier base.
• Preparing plans for the purchase of equipment, services, and office supplies with reduced risk and ensure the security of supply.
• Following and enforcing the company’s procurement policies and procedures in line with PPA.
• Establish and manage all vendor relations
• Represent the interests of the company in all supplier negotiations, ensure the company gets the best deals that project the best value for money, set up, and manage supplier contracts.
• Manage the process of supplier evaluation, cost analysis, and selection
• Work with finance to process purchase orders.
• Ensure all procurement transactions are properly documented and records filed
• Receiving commodities and processing invoices through the finance department.
• Expediting orders and ensuring goods are delivered on time with the right quality.
• Creating a process around procurement across all departments in the organization, in conjunction with Finance and Operations.
• Conduct value chain and total cost analysis on various sourcing options (eg. local vs. International, centralized vs. Decentralised) on high-value purchases, from time to time, and advise the management on the best sourcing strategy to adopt.
• Conduct market surveys regularly to ensure the company is getting supplies at the most competitive rates and the goods supplied comply with industry standards.
• Developing a procurement plan for the organization and managing implementation.
• Monitor the consumption of goods and services at the organization and make proposals to the head of operations on possible cost management options.
• Any other  duties and responsibilities as may be assigned by the line manager

Does this sound like you?

• Professional certification in a related area such as business/ economics, logistics, supply chain management, or purchasing
• At least 2 years experience in a similar position.
• Experience in vetting suppliers prior to on-boarding
• Good knowledge of the procurement process, procedures and the ability to track and advise on changes to relevant legislation
• Multitasking skills, including the ability to handle various inquiries
• Keen on operational excellence and process improvements to achieve efficiency and effectiveness.
• Able to work in a dynamic environment with immense pressure
• Comfortable with ambiguity and able to plan, be organized, and meet deadlines
• Proactive, collaborative, organized, curious, problem solver with a “can-do” attitude