Procurement Officer at British High Commission Nairobi

Job Description (Roles and Responsibilities) 1 

Main purpose of job:

• The purpose of the role is to provide procurement support within British High Commission.
• Assist in managing relationships with key contractors, undertaking timely tendering exercises, liaison and coordination with suppliers to clarify requirements and improving the British High Commission, Nairobi’s (BHC) internal procurement functions.
• Collaborating with other Corporate Services team leaders on compliance issues to ensure that the BHC meets all internal reporting standards, primarily around procurement. Offering advice on procurement policies and procedures to the entire BHC.

Roles and responsibilities

Procurement

• Ensure the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are implemented and  adhered to across teams.
• Ensure the Procurement Plan is up to date and executed within the agreed timeline.
• Assist in the implementation of contracts including delivery of contract objectives and key performance indicators (KPIs), ensure review meetings are held and action points executed.
• Assist in conducting market surveys and due diligence on service providers
• Maintain an up-to date procurement and contract dashboard and ensure contracts are renewed prior to expiry by Contract Managers
• Deputise the Procurement Manager in their absence.

Procurement Delivery (below £25k)

• Assist in managing the contract tender process of various procurement/contract-related goods, services or work projects.
• Assist in the preparation of tender documentation, and liaise with suppliers to clarify requirements.
• Assist in moderation of tenders at the evaluation stage
• Responsible for writing procurement reports including tender reports, due diligence reports and provide outcome of tenders to bidders.

 Compliance:

• Assist the Procurement Manager to identify and address compliance issues.
• Disseminate procurement best practice across BHC teams.
• Undertake mystery shopper exercises.

Essential qualifications, skills and experience 1 

• A degree in Procurement or any business related field;
• Member of a Procurement professional body, CIPS (active status)
• Relevant post-graduate or professional qualification (e.g. holds or studying towards CIPS Level 4 or higher)
• Experience of running large and complex tenders
• A minimum of 4 years’ experience of sourcing goods, services and works.
• Experience of developing good working relationships with key stakeholders at all levels
• High level of proficiency in MS Office particularly MS Excel and word, would be advantageous

Desirable qualifications, skills and experience 1 

• MCIPS qualification
• Project management experience from conception to delivery ideally within a procurement context
• Experience working with an ERP System

Required behaviours 1 

• Changing and Improving, Managing a Quality Service, Working Together