Procurement Officer at Concern Worldwide

Main Duties and Responsibilities

Procurement

• Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc.
• Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
• Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc
• Liaising with suppliers as and when needed
• Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers
• Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner
• Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
• Soft copy and hard copy filing for logistics and procurement documents
• Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list
• Any other tasks from time to time

Others

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Person Specification

Minimum Education, Qualifications & Experience Required:

• A degree in Logistics, Procurement, Supply Chain Management or related field
• Professional certification in procurement and logistics or supply chain management
• Relevant experience in procurement and logistics management
• At least three (3) years’ experience working with an NGO or UN Agency in a similar role
• Experience in emergency response and in setting up emergency logistics operations
• Proficiency with computer programmes eg excel, word, powerpoint etc
• Good interpersonal, organization and communication skills