Procurement Officer at Corporate Staffing

Major Responsibilities

• Provide advice and guidance as procurement officer responsible for all aspects of procurement functions including providing procurement expert advice, advising management and clients on wide-ranging and complex technical and other issues relating to institutional procurement.
• Develop, execute, and administer procurements for diverse works, goods, and services.
• Plan and monitor quality of work output, reviewing all procurements prior to execution for appropriateness, completeness, and accuracy.
• Work with colleagues to maximize the use of resources and streamline efforts, taking into account aggregate forecast of client requirements, as well as procurement trends, to ensure efficient planning overall.
• Develop and monitor procurement activities, pre-, and post-procurement, providing guidance and direction to support the implementation of works relative to procurement issues.
• Implement supplier development programs to ensure goals of supplier quality and vendor rationalization.
• Prepare procurement solicitations in collaboration with the substantive sections and originate procurement documents and internal and external correspondence related to competitive and direct procurements.
• Carry out the procurement process, including pre-bidding, evaluation of bids, post-qualification, and recommendation for award.
• Prepare procurement reports, statistics, and forecasts and carry-on other assignments as required by the supervisor and review progress reports, status reports, and timesheets as required.
• Prepare and present procurement cases to the Procurement Committee for approvals.
• Monitoring expenditures, ensuring funding availability before executing a solicitation when the procurement outcome contract extends over multiple years.
• Lead the day-to-day procurement process to ensure timely, cost-effective, and adequate delivery of goods and services to support institutional needs.
• Ensure high quality standards for goods and services procured by the Fund by developing and maintaining specific internal control and self-evaluation criteria/procedures.
• Together with relevant Users, review, and finalize Terms of Reference (TOR’s), prequalification documents and technical specifications of commodities and individual consultant, etc.;
• Prepare the tendering documents (Request for Proposals, terms of references) ensuring that the bidding process is in line with the established Company’s Rules and Procedures and procurement regulations and guidelines.
• Ensure organization of bid opening committee, bid opening and bid evaluation in accordance with the Fund’s procurement rules.
• Analyze bids, prepare price evaluation and coordinate the entire evaluation process, attend evaluation panels with relevant staff/consultants while ensuring the application of procurement principles and approvals
• Manage negotiations with suppliers, develop and prepare contracts for procurement of goods and services by defining terms and conditions, ensuring best quality/delivery terms and pro- active management of associated risks.
• Assist on issuance of Purchase Orders, contract, expediting of procurement and communication with the external customer for all procurement with contracts.
• In addition to the above duties, the Procurement Officer may be required to perform other related or unrelated duties based on the Company needs.

Desired Qualifications, knowledge, skills & Experiences

• Minimum of a degree in Business administration, Public procurement, Economics, Finance or other related fields.
• Prior relevant work experience.
• Familiarity with the procurement practices and strategies and efficient application of the knowledge.
• Working knowledge of standard software applications used in AGF; expertise in MS Excel, SAGE and SAP Material.
• Good negotiating skills.
• Dynamic, efficient communicator, effective teamwork player, result-driven, customer service oriented, analytical skills, and ability to work cross-functionally and under pressure.
• Proficiency in Microsoft Office tools, especially Excel, Word, and PowerPoint. Experience in accounting and reporting using automated accounting systems such as SAP will be an added advantage
• Strong writing and editing skills, sense of accuracy, and attention to detail.
• Ability to communicate effectively, both orally and in writing. Ability to structure information priorities and deliver key messages.
• Demonstrate careful attention to detail or essential elements and accuracy of information before making a decision or delivering the information.
• Ability to work cooperatively and efficiently within a team towards corporate objectives; strong interpersonal relations. Ability to function effectively in a stressful working environment.
• Ability to conduct oneself in a professional and confidential manner; trust in one’s professional expertise and competence.
• Fluent in English, knowledge of French is an added advantage.