Procurement Officer (Equity Afia) at Equity Bank Kenya

Position Overview:

The Procurement Officer will implement Equity Afia’s sourcing, tendering and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Franchise objectives.

Key Responsibilities:

• Ensure that all purchase orders are raised promptly and efficiently dispatched to the respective suppliers according to set institutional policies and procedures.
• Ensure that purchase order copies are adequately accounted for and maintain control and traceability of each purchase order raised.
• Obtain competitive quotes and give support in negotiating with suppliers.
• Follow up with suppliers on order status to ensure timely and organized delivery schedules to the clinics.
• Once approved, process the purchase orders (manual and system) in line with procurement policies and procedures.
• Provide relevant data to the Facility Director and Clinic leads to establish optimum levels for all stocks stored in the pharmacy stores and ensure that there are no stock outs;
• Determine criticality of products (to ensure all critical life-saving products are in stock) working closely with the Facility Director and Clinic leads.
• Ensure that all items in the pharmacy stores are replenished and all non-stock items requested are purchased efficiently.
• Perform risk management for supply contracts and agreements.
• Undertake market surveys and marketing intelligence for purchasing decisions.
• Evaluate supplier performance and conduct monthly review of contract compliance with legal requirements and organizational policies.
• Ensure daily, weekly, monthly and quarterly reports related to stock, cost savings and stock status are provided.

Qualifications:

• Bachelor’s Degree in Commerce, Economics, Supply Chain Management or any other related field from a recognized institution.
• Graduate Diploma in Purchasing and Supply.
• Minimum three (3) years’ experience in purchasing preferably in a hospital environment.
• Experience in international procurement is preferred.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Demonstrates high degree of professional competence, high levels of accountability, Critical thinker and attention to details.
• Excellent communication skills, with the ability to present complex information in a clear and compelling manner to both technical and non-technical stakeholders.
• Strong problem-solving skills and the ability to think analytically, with a keen attention to detail.
• A passion for innovation, staying ahead of industry trends, and leveraging data to drive continuous improvement.