Procurement Officer FT, NOB (151244) at World Food Programme (WFP)

JOB PURPOSE

To collect, analyze and report on information to maximize the efficiency of procurement operations and activities. 

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Business Administration, Finance, Economics or other relevant fields, or First University degree with additional years of related work

Working Experience:  3 – 5 years' work experience in procurement, public and government funds, with experience in conducting cost analyses, working with vendors and or partners with additional supervisory experience.

Language: Fluency in English, both oral and written. Intermediate knowledge of other UN languages would be an advantage.

KNOWLEDGE & SKILLS

• Knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
• Strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making
• Ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
• Ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.

KEY ACCOUNTABILITIES

• Contribute towards the development of food procurement plans and processes ensuring compliance with wider food procurement policies and WFP standards
•  Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers, and negotiate/award contracts), following standard processes to contribute to successful procurement of food commodities and the related services.
•  Track and analyze data to provide recommendations for process improvement.
•  Collate data and contribute to the preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization
• Collate information and draft appropriate responses to recommendations to support auditing of food procurement activities and ensure conformity with compliance rules.
•  Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs

KEY ACCOUNTABILITIES ( CONTINUATION)

•  Support training of WFP staff to take a strategic and proactive approach to the procurement of food commodities and services, for example designing and reviewing training materials.
•  Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
•  Act in an assigned emergency response capacity as required to meet emergency food assistance needs. Support as alternate to Head of Unit in attendance and participation in monthly food planning meetings and the monthly Integrated Resource Management Meeting
• Support the Head of Unit with the preparation of the annual Regional Food Sourcing Plan.
• Support the Head of Unit as a focal point to mobilize Procurement colleagues from Country Offices and Headquarters to prepare a consolidated presentation for demand planning meetings.
•  Other as required

TERMS AND CONDITIONS