Procurement Officer at Kenya Scouts Association (KSA)

Key Responsibilities:

• Responsible for overseeing the procurement and supply chain functions of the Association in compliance with relevant laws, regulations, and internal policies.
• Prepare the annual procurement plan and budget proposal, and coordinate its implementation in accordance with applicable laws and regulations.
• Prepare and review contract agreements in line with established procedures.
• Participate in tender openings and commercial analyses in liaison with relevant departments, sections, and units.
• Contribute to the development and implementation of procurement policies, procedures, and systems for the Association.
• Prepare and issue tender documents, bidding requests, and requests for quotations for both regular and specialized goods and services.
• Schedule procurement activities in alignment with approved budgets.
• Promote and ensure the adoption of best practices in supply chain management.
• Facilitate the prompt and accurate delivery of goods, works, and services following tender awards or purchase orders.
• Facilitating receipt, verification, inspection and posting of ordered goods, to ensure compliance to order specifications.
• Prepare tender evaluation schedules and local purchase/service orders for approval and award.
• Manage the performance and appraisal of staff within the procurement unit.
• Participate in periodic stock-taking and inventory control exercises.

Qualifications and Experience:

•  At least five (5) years of relevant work experience, of which three (3) years must be at a senior level in Procurement.
• A Bachelor’s degree in Procurement, Purchasing and Supplies, Commerce, Business Administration, Economics, Social Sciences, or a related discipline.
• A professional qualification in Supply Chain Management (e.g., CIPS, KISM).
• Membership in a recognized professional body (such as KISM or CIPS) in good standing.
• A Certificate in Computer Proficiency.
• Compliance with Chapter Six of the Constitution of Kenya (2010).