Procurement Officer at Population Services International (PSI)

The Procurement Officer is primarily responsible for the asset inventory. Under the supervision of the Supply Chain Manager, the Procurement Officer has responsibility for the management of the daily procurement activities in the company from the request to the delivery of goods, works and services.
Provides assistance for developing solicitations and advising staff in defining requirements of proposed procurements; advises department users regarding the appropriate methodology for procuring services, equipment and commodities; interprets laws, policies, and regulations affecting requisitions and purchase order processing; assists staff in developing Invitations For Bids (IFB) and specification documents that comply with statutory rules and regulations; conducts pre-bid conferences with potential vendors; reviews specification for Request for Proposal, obtains control agency approval, solicits proposals, obtains all required approvals; negotiates and awards contracts; tracks and completes monthly and annual reports reflecting company purchases and contracts; initiates required changes in QuickBooks.
Key Responsibilities

• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to ethical purchasing standards and costing and company policies
• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
• Work with internal stakeholders to determine procurement needs, quality and delivery requirements.
• Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance
• Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis
• Control and monitor expenses against approved budgets
• Develop sourcing strategies
• Cost saving budgeting and targeting
• Set and plan how to achieve supplier accreditation and service level management
• Payment terms negotiation, optimization and management
• Maintain contracts with vendors
• Review inventory and update as required
• Receive orders from various departments
• Initiate and keep track of orders
• Receive, inspect and distribute orders
• Reconcile or resolve order discrepancies with supplies.
• Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on a regular basis
• Coordinate annual overseas orders.
• Bar code assets and update asset register
• Annual asset stock take
• Ensure accounts to be submitted for payment to vendors on time
• Administration and reporting as necessary
• Make or purchase policy analysis and recommendations
• Lease or purchase policy evaluation and recommendation

Requirements
The basics:
Qualifications And Experience

Educational Background:

• Bachelor’s degree in finance, Supply Chain, Procurement, Operations, or a related field is required.

Professional Experience

• Experience in coordinating Supply Chain and Procurement functions.
• Minimum of 5 years of experience, 3 of which must be in Pharmaceuticals
• Experience in FMCG would be advantageous