Procurement Officers - 2 Positions at Vihiga County Public Service Board

The Procurement Officer shall report to the County Director Supply Chain Management and shall be responsible for implementing procurement processes in the county government.

Duties and Responsibilities

• Assist in the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch;
• Assist the Director Supply Chain Management in maintaining current up to date Procurement documents and Manuals;
• Routing, copying and circulation of quotes, bids and proposal for evaluation;
• Researching on pricing, obtaining quotes locally on low value items;
• Assist in coordination of the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and distribution of contract documents accordingly;
• Assist in management of the administrative process throughout the duration of the preparation of all documentation until the award of the contract;
• Preparation of management information and statistical reports;
• Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose;
• Perform other duties related to the field as assigned by the DSCM

Core competencies

• Able to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates patience, flexibility and honesty.
• Be willing and able to meet tight deadlines and work long hours when required.
• A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
• Be able to work in a multicultural environment.
• Good understanding of the Public Procurement and Asset Disposal Act, 2015 and regulations thereof.
• Familiar with IFMIS – E-procurement system.

Minimum Requirements

• Degree in Procurement in Procurement/Supply Chain Management.
• Proficiency in computer.
• Must be familiar with use of IFMIS e- procurement.
• Must have at least one (1) year experience in relevant field.
• Registered by the relevant professional body