Procurement Systems Project Manager at Medecins Sans Frontieres (MSF)

OBJECTIVES OF THE POSITION

The objective of the procurement systems project manager is to deliver an effective sourcing suite for the entire MSF procurement community, making it accessible and user-friendly. The expected output includes the solution itself, as well as training packages and a replicable rollout methodology.

Specific Objectives

•  Complete and document compliant procurement of the relevant sourcing suite & partner integrator
•  Work with the selected integrator during Design phase to ensure the solution set up meets MSF’s needs
•  Monitor set up phase and manage data transfer process
•  Plan, support, report on rollout with relevant group of MSF entities
•  Define a replicable blueprint methodology for the system rollout
•  Define change management strategy, provide system guidelines and training package
•  Define and secure handover of system support and maintenance within procurement organization

MAIN RESPONSIBILITIES

Complete and document compliant procurement of the relevant sourcing suite and partner integrator

• Follow MSF procurement procedure from need analysis to setting up supplier performance management
• Set up and seek approvals for the contract with the selected systems service provider
• Document all relevant procurement steps and report to internal and external stakeholders

Work with the selected integrator during Design phase to ensure the solution set up meets MSF’s needs

• Define systems modules, dependencies, and scope
• Ensure all required functionalities are available from system, customized where required
• Manage the performance of the service provider to ensure optimal service delivery
• Request system modifications following pilot project(s)

Monitor set up phase and manage data transfer process

• Target data to be collected (users, suppliers, contracts, etc.), collect it & define data transfer strategy
• Data consolidation & cleansing
• Frame planning & participants of tests phase
• Produce tests booklet and coordinate the testing phase

Plan, support, report on rollout with relevant group of MSF entities

• Identify rollout opportunity(ies) within MSF
• Support rollout(s)
• Document steps taken and lessons learned
• Share rollout results with the different procurement communities (direct, indirect, field)

Define a replicable blueprint methodology for the system rollout

• Produce a deployment roadmap, usable autonomously by any MSF entity
• Identify focal points in MSF entities to lead on the systems rollout

Define change management strategy, provide system guidelines and training package

•  Work with Procurement HR (Human Resources) capacity building manager and entities’ Knowledge management units to develop systems training package
• Disseminate finalized training package through MSF entities

Define and secure handover of system support and maintenance within procurement organization

Education:

•  Bachelor’s Degree in business, with ideally a specialization in project management, or a combination of relevant education and professional experience.

Experience:

•  5+ years’ work experience in complex organization, of which 2+ in systems project management including planning, risk management and cost control.
•  Experience with procurement systems and procurement systems service providers
•  Direct work experience in procurement or supply environment is a strong asset

Knowledge and Skills:

•  Excellent communication skills and assertiveness
•  Ability to work in a cross-cultural and cross-functional environment
•  Strong organizational skills, ability to handle multiple priorities at one time, with multiple stakeholders
•  Understanding of international complex supply chain management
•  Proficiency in standard office tools including Word, PowerPoint, Excel, and data management

Languages:

•  Fluent spoken and written English
•  Good command of French is an advantage

Deadline to apply: March 26, 2023