Program Administrative Officer - 2 Positions at LVCT Health

Job purpose

To offer program administrative support to the program staff and cluster and ensure delivery of effective operations, coordinate workflow, update and prioritize delegated tasks to ensure progress to deadlines and ensure consistent performance of routine functions.

Roles & Responsibilities

• Ensure hospitality is accorded to visitors and partners visiting the office
• Manage the Cluster Lead’s office and schedule appointments for both the Cluster Lead and other staff accordingly.
• Engage with relevant stakeholders at National, and county level and other partners as required by the
• program to ensure full implementation of program activities.
• Manage the mail & document register and disseminate documents to the relevant stakeholders
• Maintain adequate and optimal office supplies (kitchen & stationery), ensuring prompt and timely
• replenishment on a monthly/quarterly basis to avoid any stock outs including maintenance and records
• of issuance and monitoring thereof.
• Oversee the management of all amenities within the office to ensure cleanliness and orderliness and effective utilization of supplies.
• Oversee general maintenance and cleanliness of the office
• Manage office petty cash as per the guidelines.
• Manage and monitor the quality of services by administration contracted vendors ensuring
• satisfactory and efficient services to the users within the terms of the Service contracts and rates Coordinate travel arrangements and logistics for the
• Cluster team in liaison with the Procurement & Logistics office
• Schedule and plan for program meetings, manage conferences, workshop logistics

Required Qualifications

• Diploma or Degree in Business Administration, Secretarial studies or a related Course.
• Minimum 2 years’ experience in similar role.
• Good Public relations, interpersonal and excellent communication skills.
• Able to listen, multi-task and flexible.