Program Assistant at FSD Africa

JOB PURPOSE

• The Programme Assistant is responsible for the smooth running of the project and general administrative functions of the Strategic Communications and Engagement & Development Impact (DI) Pillars.
• The Programme Assistant makes an important contribution to the achievement of FSD Africa’s strategy by freeing up the pillar staff to focus on the substantive technical content of their roles
• The job holder promotes a client-oriented approach providing timely and quality support and coordinates key stakeholders (e.g. consultants, implementing partners, important contacts) and pillar teams to monitor the implementation of pillar workplans plans.

KEY RESPONSIBILITIES AND ROLE REQUIREMENTS

• Communication and Content Development: Support the Directors and the Pillar teams in managing strategic relationships and rolling out the Pillar’s communication and advocacy plan:
• FSD Africa Website and Digital Management: Support in the overall management of the FSD Africa website including monitoring of the delivery of service providers contracts, reviewing of web content, promotion of website content to increase traffic and liaising with internal teams to manage their own portals within the global website
• Media monitoring and tracking: Monitor, review and record media coverage of FSD Africa and financial sector development including thematics news on capital markets, digital economy, investments and risk and resilience for circulation to relevant pillar teams
• New Project On-boarding: Support the Pillar teams with the processes involved in gaining approvals for new projects, onboarding implementing partners (IPs), and procuring the professional services required for successful implementation:
• Programme Implementation Support: Provide logistical and administrative support to the delivery of Strategic Communications and Engagement& Development Impact Pillar Projects; acting as part of the team in ensuring the results articulated in project plans are achieved:
• Travel & Transport : Make travel arrangements for Communications and DI Staff and key external stakeholders on FSD Africa business
• Events Management
• Record Keeping: Carry out any other duties or special assignments as assigned by the Management.

PERSON SPECIFICATIONS

Qualifications and Education

• An undergraduate degree in from a recognised university
• Proficiency in standard computer applications including Microsoft Office, design software (Adobe Illustrator, InDesign, Canva etc).

Essential Experience, Knowledge and Skills

• Proven, strong organisational skills, including the ability to self-start, prioritise and proactively respond to evolving/ unfolding demands
• Ability to build sustainable work relationships with internal and external partners to meet own and departmental KPIs.

Desirable

• Experience of working in a multi-cultural environment
• Previous experience of working in FCDO-funded or other donor-funded projects
• Languages: French, local African languages