Program Assistant at Tushinde Children's Trust

Overview

• The Programme Assistant reports to the Programme Officer. The employee assists the Tushinde Children’s Trust team with the programming functions including organising and coordinating various community events, workshops and meetings, data collection, analysis and reporting, assisting with report writing and minutes, budget preparation, procurement and any other duties as needed for programmatic implementation.

Key Duties include:

Programme planning and implementation.

• Provide administrative support so that various projects are completed on time and on budget.
• Support Programme Officers and Programme manager to organise and facilitate the Community Days, Boys and Girls Forums, Holiday Camps and other events, as needed.
• Support and advocate for children’s rights and help develop Tushinde programmes accordingly.
• Compile periodic programme reports.
• Facilitate community outreach awareness programmes.
• Assist in documentation of success stories to assess the effectiveness of the programme.

Data Management.

• Support in data collection and analysis of all programme activities.

Administrative support

• Maintaining crucial project documents, filling them and ensuring that all documents are accurate.
• Maintain an updated database and project schedules e.g staff training schedule, annual program activities e.t.c
• Organise regular meetings with members of main projects, take minutes and ensure follow up is carried through.

Financial management

• Comply with Tushinde Children's Trust financial procedure and maintain high standards of accountability in the expense of funds (due- time return of receipts etc.)
• Coordinate procurement of products and services from various vendors and suppliers as per the approved budgets
• Support timely budget preparation for events and activities under various donor budgets.

Partnership

• Support in mapping relevant partners and stakeholders.

Fundraising

• Mapping potential funders and donors to ensure continuity of programme activities.
• Perform any other duties requested by the Programme Manager and the Executive Director that are in the best interests of the sponsored child.

Qualifications

• Bachelor's degree in Project Management, Development studies,M&E, social sciences and any other relevant area of studies
• At least 2-3 years experience in a similar role
• Experience in project implementation.
• Experience in fundraising and/or donor reporting will be an added advantage.
• Good communication, presentation, training and report writing skills.
• Fluency in the English language,both written and verbal
• Must have exceptional attention to detail.
• Strong organisational and time management skills, and ability to prioritise. Must be a self-starter and driven.
• Strong problem-solving skills and analytical abilities.
• Must be proficient with Microsoft Office and Google products.
• Must have a passion to work with vulnerable children, youth and adults.
• Must be able to work in a challenging environment, i.e. informal settlements.
• Must have a valid certificate of good conduct.