Program Coordinator at Girl Effect

Key responsibilities 

Program planning and implementation

• Support with detailed program planning, updating program plans schedules, coordination and delivery of all assigned program activities as outlined in the detailed implementation plan in line with donor requirements, and delivery timelines within budget
• Coordinate and facilitate timely review and sharing of all program documents and routine communication with teams to provide updates on program progress
• Help tell the story of key finding and capturing key moments of success and learnings to share with the wider Girl Effect team and leadership.

Technology Innovations

• Assist on key innovations in AI development by supporting the technology team to coordinate across a wide network of technology partners.
• Support the teams in different country offices by coordinating and facilitating meetings, preparing agendas, taking notes, and convening stakeholders as necessary.

Monitoring, reporting, evaluation and learning

• Track program priorities, tasks, milestones and report any challenges and/or gaps identified to inform adjustments to plans and implementation schedules.
• Support in coordinating, organizing and development of program evaluation activities, reports documentation of change stories in accordance with program requirements
• Coordinate effective knowledge management mechanisms and learning forums at regular points to facilitate sharing of innovative/best practices or lessons learned and impact

Budget management

• Support in budget planning, monitoring program expenditures against approved budget and reporting monthly burn rates
• Collaborating with the finance team, to provide advice and support as requested in relation to the digital program’s administrative and financial affairs;

General administration

• Attend all relevant meetings, noting new tasks that arise and ensuring that they are prioritized and assigned to the right person, with agreed-upon timelines that you check up on
• Identify sources, gather and compile data and information for the development of proposals, presentations, requisitions, contracts, expenditure authorizations etc
• Manage and update team working and communication channels on ongoing projects e.g. Slack, Asana, Miro etc
• Suggest new tools, systems and processes that could improve coordination and communication for our teams
• Take note of any news or environmental changes in our markets that might affect our programs, teams, and future work and ensure the team is up to date on these channels.
• Any other assigned role from the supervisor aligned to the objectives above.

Experience and skills

• Bachelor's degree
• 2+ years full-time work experience with project management responsibilities
• Experience working in the media, design or non-profit sectors
• Experience working with clients or external stakeholders is a plus
• Experience working in sub-Saharan Africa or even working multiple projects and countries, is highly desirable
• Experience or a willingness to get experienced fairly quickly with our internal tools including Google docs, Slack, Trello and Miro
• Solid presentation skills that extend across Keynote, Powerpoint and Google Slides
• Proficiency in English key plus Swahili, Hindi or French would be a plus