Programme Associate at UN Women

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the WEE/KCO and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations. 
• Review programme data from programmes/ projects for the WEE/KCO website.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including the finalization of FACE forms.
• Review financial reports; prepare non-PO vouchers for development projects.
• Process payment for consultants.
• Maintain internal expenditures control system.
• Create requisitions in Atlas for development projects; register good receipts in Atlas.
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims; 
• Prepare public information materials and briefing packets. 
• Assemble briefing materials and prepare power-point and other presentations.
• Provide guidance and training to Programme Assistants as needed.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the KCO/WEE resource mobilization efforts.
• Organize, compile and process information from donors, WEE/RO/CO, and programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance.
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
• Timely recording of overall programme unit finances.
• Timely and accurate tracking of data for WEE/CO management and donor purposes.
• Quality maintenance of internal systems.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management.
• Ability to administer and execute administrative processes and transactions.
• Ability to create, edit and present information in clear and presentable formats.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Strong financial and budgeting skills.
• Strong IT skills.
• Good people skills.

Required Skills and Experience

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in Gender and International Development, in Agriculture, Natural Resource Management, Business or Public Administration or any other relevant degree.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience working within and in supporting a team.
• Experience in liaising with government agencies, private sector players and or donors is an asset.
• Experience in working on gender equality and women’s empowerment projects is an asset.
• Experience working in the UN system or other international organizations is considered an asset.

Language Requirements:

• Fluency in English and Kiswahili is required.
• Knowledge of another UN official working language is an asset.