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UNICEF is the world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.
UNICEF is funded entirely by the voluntary contributions of individuals, businesses, ...
Purpose of the post...
Under the supervision and guidance of the Senior Advisor, Child Protection, Planning & Management, and in collaboration with various colleagues within the CPPT section, POH, and DFAM, the Budget Associate is responsible for executing a broad variety of procedural and specialized contractual, budget and fund monitoring, tracking and analysis, and related tasks for the section requiring in-depth knowledge of UNICEF contractual and budget/finance and administrative procedures, processes and policies.
How can you make a difference?
Budget, Monitoring and Reporting:
- Support to guide the section in entering planning budget in VISION and monitor coherence.
- Support PBR submissions as and when needed.
- Support annual work plan budgeting process for the section as well as Strategic Plan, OMP, and MTR submissions for the Section as and when required.
- Maintain and monitor section and unit(s) budget through system generated reports and keep units informed with updated budget status and fund utilization tracking as needed.
- Monitor utilization and ensure timely closure of commitments and prepare monthly detailed KPI analysis for the section.
- Provide support and/or guidance to Programme Assistants using available tools for budget monitoring and reporting where needed.
- Bring to the Supervisor and/or Unit Leads attention on issues requiring follow-up actions.
Budget and Payroll Planning:
- Support updating and maintaining planning (budget and results structure) on VISION including, budget ceilings and PIDB coding.
- Provides on-going support to programme staff on the appropriate VISION budget work process, routine operation and utilization of the system.Support annual payroll planning and monitoring for the section by gathering and analysing cost distribution data for submission to PGLT Central Service Centre (CSC).
- Supports staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff.
Contribution Management:
- Alert units on expiring funds/grants at least two months in advance and maintain annual donor reporting tracking tool.
- Support overall monitoring of grant utilization and alert the supervisor about emerging challenges.
- Support monitoring Global Thematic Funds, allocations, utilization, and reporting.
- Provide quality assurance of financial information including in donor reports, proposals, work plans and programme documents.
- Enable an institutional memory within the office through development and maintenance of record keeping of allocations forms and emails; ensures the filing of and access to all the financial and budget related files on proposals, donor reports and all other financial documents.
Other Responsibilities:
- Act as backup to Programme Associates/Assistants during their absence.
- Support capacity development activities to strengthen overall budget skills and competencies of section Programme Associates/Assistants, in related technical areas related to the function, including but not limited to, financial management, VISION, Insight, and reporting.
Perform any other duties and responsibilities assigned as required
To qualify as a champion for every child, the candidate must have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.
- For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience.
A master’s degree may replace additional two years.is required.
- A minimum of six years of progressively responsible finance or administrative work experience is required.
- Experience in budget and financial planning, monitoring and management is highly desirable.
- Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
- Proficiency in using SAP/ERP systems (VISION) will be an asset.
- General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position
- Prior experience in programme support functions is an asset.
- Relevant experience in a UN system agency or organization is considered as an asset.
- Ability to work effectively with people of different national and cultural backgrounds.
- Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
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