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UNICEF is the world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.
UNICEF is funded entirely by the voluntary contributions of individuals, businesses, ...
Purpose of the post...
Under the supervision and guidance of the Senior Advisor, Child Protection, Planning & Management, and in collaboration with various colleagues within the CPPT section, POH, and DFAM, the Budget Associate is responsible for executing a broad variety of procedural and specialized contractual, budget and fund monitoring, tracking and analysis, and related tasks for the section requiring in-depth knowledge of UNICEF contractual and budget/finance and administrative procedures, processes and policies.
How can you make a difference?
Budget, Monitoring and Reporting:
- Support to guide the section in entering planning budget in VISION and monitor coherence.
- Support PBR submissions as and when needed.
- Support annual work plan budgeting process for the section as well as Strategic Plan, OMP, and MTR submissions for the Section as and when required.
- Maintain and monitor section and unit(s) budget through system generated reports and keep units informed with updated budget status and fund utilization tracking as needed.
- Monitor utilization and ensure timely closure of commitments and prepare monthly detailed KPI analysis for the section.
- Provide support and/or guidance to Programme Assistants using available tools for budget monitoring and reporting where needed.
- Bring to the Supervisor and/or Unit Leads attention on issues requiring follow-up actions.
Budget and Payroll Planning:
- Support updating and maintaining planning (budget and results structure) on VISION including, budget ceilings and PIDB coding.
- Provides on-going support to programme staff on the appropriate VISION budget work process, routine operation and utilization of the system.Support annual payroll planning and monitoring for the section by gathering and analysing cost distribution data for submission to PGLT Central Service Centre (CSC).
- Supports staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff.
Contribution Management:
- Alert units on expiring funds/grants at least two months in advance and maintain annual donor reporting tracking tool.
- Support overall monitoring of grant utilization and alert the supervisor about emerging challenges.
- Support monitoring Global Thematic Funds, allocations, utilization, and reporting.
- Provide quality assurance of financial information including in donor reports, proposals, work plans and programme documents.
- Enable an institutional memory within the office through development and maintenance of record keeping of allocations forms and emails; ensures the filing of and access to all the financial and budget related files on proposals, donor reports and all other financial documents.
Other Responsibilities:
- Act as backup to Programme Associates/Assistants during their absence.
- Support capacity development activities to strengthen overall budget skills and competencies of section Programme Associates/Assistants, in related technical areas related to the function, including but not limited to, financial management, VISION, Insight, and reporting.
Perform any other duties and responsibilities assigned as required
To qualify as a champion for every child, the candidate must have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.
- For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience.
A master’s degree may replace additional two years.is required.
- A minimum of six years of progressively responsible finance or administrative work experience is required.
- Experience in budget and financial planning, monitoring and management is highly desirable.
- Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
- Proficiency in using SAP/ERP systems (VISION) will be an asset.
- General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position
- Prior experience in programme support functions is an asset.
- Relevant experience in a UN system agency or organization is considered as an asset.
- Ability to work effectively with people of different national and cultural backgrounds.
- Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
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How can you make a difference?
The Senior Operations Manager supports the Deputy Regional Director in the management of resources and organizational assets ensuring effective planning and control as well as efficiency and economy of implementation and utilization of such resources and assets as well as the adequate management of risks.
As a Strategic Business Partner and regional advisor, the incumbent will be responsible to lead for results, drive change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in all operational contexts within the Regional office and provide technical leadership and guidance for Operations in all countries and field offices within the region.
The incumbent is responsible for supporting initiatives of change and avoidance of duplications in all areas of collaboration between Programmes and Operations including liaison with key stakeholders in the Country and Regional Offices in order to contribute to the improvement and effectiveness of implementation of UNICEF mandate.
Key functions, duties and accountabilities
- Valuing People: Lead, manage and develop people resources to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce for the Operations function.
- Valuing Money: Champion strategic resources to achieve organizational goals and ensure Value for Money (VfM).
- Valuing Risk Management: Enhance Risk Management to increase organizational performance and strengthen internal control.
- Valuing Systems and Structures: Ensure further operational centralization and optimization for maximized efficiency gains.
- Valuing Partners: Strengthening internal and external-facing partnerships and leveraging UNICEF’s oversight and understanding of programmatic financial management.
To qualify as an advocate for every child you will have…
- An advanced university degree (Master’s or higher) in one of the following areas is required: Business Administration; Financial management; Accounting; Public Finance; and Operations related function.
- A minimum of ten years of relevant professional experience at the national and international level, is required, specifically in advocating and implementing strategic organizational initiatives in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
- Additional experience in one or more of the following areas, would be desired:
- Audit and investigations
- Safety and security
- Grant Management
- Enterprise Risk Management
- Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
- Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
- Experience in Results Based Management is a requirement.
- Experience in managing successful client-oriented work units is an asset.
- Experience in co-creating policy is desirable.
- Prior experience working with diverse and executive level stakeholder groups or multi-stakeholder partnerships is highly desirable.
- Previous hands on experience in strategic and managerial leadership, preferably in a multi-office context, is required.
- Familiarity with Microsoft Office applications is required.
- Fluency in English is required. Knowledge of French or Portuguese an asset.
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