Programme Manager – National Staff Position at Johanniter International

Job Responsibilities and Accountabilities

Overall job purpose

Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical guidance, oversight, implementation, and quality of the project.

Tasks

Project Management

• Coordinates with the implementing partner in the planning, implementation and monitoring of the Johanniter project in Somalia and Ethiopia, ensuring that project objectives are met.
• Ensures that partner project staff understand and are compliant with Johanniter and donor requirements for the respective project.
• Ensures that the project is implemented in a way which is responsive to communities, in line with Johanniter’s Leadership Guiding Principles and the Johanniter International Strategy
• Ensures that the cross cutting thematic areas of gender and inclusion are effectively streamlined in project implementation.
• Provides guidance to the Johanniter implementing partner in the different sectors of intervention (e.g. nutrition, health, WASH, livelihoods)
• Ensures timely reporting by the implementing partner according to Johanniter and donor requirements, reviews narrative and financial reports and shares constructive feedback with the partner as required.
• Ensures all relevant stakeholders are provided with updates about the ongoing project upon request, following the established reporting structures.
• Together with the implementing partner and Finance Coordinator, undertakes regular monitoring of budget expenditure, alerting the partner and Head of Mission to any under or overspending.
• Together with the Logistics Manager, ensures that the implementing partner adheres to their procurement plans and follow the Johanniter International Assistance procurement guidelines.

Planning, Monitoring, Evaluation, Accountability, Learning and Documentation

• Conducts regular monitoring of project implementation by Johanniter’s partner.
• Together with the partner staff, supports in conducting assessments including needs assessments, baselines and evaluations etc
• Supports the partner staff to compile periodic reports.
• Supports the partner(s) in developing client complaint and feedback mechanisms and ensures collection and filing of success stories, case studies, pictures, etc.
• Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessment, and other analyses of project learning activities.

Partnership Support and Management

• Conducts partner mapping and assessments in Ethiopia and Somalia to identify potential partners aligned with Johanniter’s strategic programme objectives and mission statement.
• Together with the implementing partner, co-facilitates the project opening, project review and project closing meetings and ensures partner participation in all project cycle meetings.
• Co-leads timely and effective partner program, finance, and compliance review and reflection meetings.
• Works collaboratively with the partner and Johanniter to facilitate systematic and timely partner feedback to Johanniter’s management, improve partnership relationship, including the documentation of, and response to partner feedback and constructively resolve any issues that may arise.
• Maintains complete and organized partnership files for the partner.
• Facilitates the collaborative development and delivery of the partner project support plan, ensuring that it appropriately addresses issues identified in the due diligence process, and coordinates with the relevant departments for the timely and quality implementation of the plan.
• Ensures Johanniter understands partner capacity strengthening priorities and identifies opportunities and plans for Johanniter to support the implementation of partner capacity strengthening efforts.

Programme Development

• Conducts a mapping exercise of other actors working in the cross-border zones.
• Identifies gaps and needs in the area of health and livelihoods and undertakes assessments as necessary.
• Develops ideas and concepts to further develop the programmatic objectives of Johanniter in the respective countries and/or region, alongside the Johanniter Global Strategy.

Representation

• Introduces Johanniter to national, state/regional and district/woreda authorities and gathers information regarding the registration processes in Somalia and Ethiopia
• Represents Johanniter in relevant forums and networks, with local authorities, coordination with I/NGOs, donor etc

Leadership

• Ensures efficient and effective communication within the Country Office team.
• Contributes to a positive and inclusive work environment dedicated to the core values and mission of Johanniter

Other

• Assists the Head of Mission in security assessments, security monitoring and implementation of security measures.
• Regularly coordinates all above mentioned aspects with the Head of Mission
• Supports the country office team in translating guidelines and templates if necessary.
• Supports in other tasks if requested to do so.

Person Specification

Professional Qualification and Experience:

Masters’ degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Preparedness

• At least 6 years’ experience in programme management in a humanitarian context and in international development is essential.
• Experience working in the Ethiopia and Somalia with a solid understanding of the context and humanitarian needs in each country is essential.
• Experience working in insecure contexts and the ability to undertake security risk analysis is essential.
• Experience in working with and conducting capacity strengthening of partners is essential.
• Experience in networking and building relationships with the authorities, UN Agencies, INGOs, local organisations etc is essential.
• Experience in designing, coordinating and conducting needs assessments, baseline assessments and SMART surveys.
• Experience in coordinating public health / nutrition/ WASH / livelihoods and food security/ Emergency Response and Preparedness projects.
• Experience with large institutional donors e.g. EU, UN, German Foreign Office and the German Ministry of Cooperation etc.
• Experience in Monitoring and Evaluation, writing proposals and reports.

Skills:

• Strong management, project planning and organizational skills
• Experience in budget monitoring and donor compliance
• Clear vision on programme development
• Strong analytical, written and oral communication skills.
• Ability to travel to remote locations in Kenya, Ethiopia and Somalia, sometimes in an unstable security environment.
• Cultural sensitivity
• Ability to work in a team and independently.
• Strong commitment to local capacity building.
• Able to take initiative and be proactive.
• Demonstrated high level English skills, both written and spoken