Programme Officer at Christian Blind Mission (CBM)

Main objective of the role

Responsible for planning, implementation, coordination, monitoring and learning, continuous improvement, reporting and evaluation of Inclusive Eye Health programme in Kenya Country Office. The job holder plays an active role in the County level advocacy, alliance-building and networking. Work in close collaboration with local partners who are implementing the IEH programme. Apply basic concepts, acquire and understand programme quality standards of CBM-supported eye health work to ensure successful and smooth implementation in close collaboration with the partner organizations and line government ministries and partner organizations, key stakeholders and target communities**

We are looking for someone who will:

1. Support CBM inclusive eye health programme by providing effective management and coordination to the programme to ensure delivery of programme targets.
2. Coordinate all IEH partner related activities through working with different implementing partners to ensure adherence to work plans and budget for the achievement of planned project outputs.
3. Coordinate review and implementation of programme activities to ensure they are aligned with CBM IEH Initiative Plan, CBM programme standards, County plans that it is in line with donor strategy.
4. Support partner teams to identify and develop innovative approaches for the delivery of an inclusive eye health programme for Kenya Country Office.
5. Coordinate the preparation of activity related reports as well as quarterly and annual reports to CBM/donors as may be required.
6. Support the development and review of project proposals, project budgets, project related ToRs and feasibility study.
7. Provide support and input into all new inclusive eye health projects & budgets that are developed at County level, in liaison with the Programme Operations team, ensuring that project design is in line with good practice and CBM programme quality standards.
8. Collect, consolidate and share appropriately project data so as to be easily accessible for use in project planning and decision making as well as for evidence to be used in advocacy and alliance-building.
9. Plan and coordinate stakeholders’ meetings at County level while ensuring participation of organizations of persons with disabilities.
10. Pro-actively communicate with the partners to ensure seamless flow of information as appropriate.
11. Ensure findings and recommendations following Partner Assessment are implemented and monitored by conducting post-partner assessment reviews, track, update and keep record of the capacity improvement plan.
12. Liaise with Programme Operations team to critically analyze partners’ financial reports for compliance against approved budgets; (e.g., PPR, CBM Project Financial Checklists, consolidated reports for consortia partners).
13. Develop scheduled communication (verbal and written) with partners regarding the status of implementation of project activities and act accordingly to help and facilitate the resolution of all problems as they may occur. All communications that are important should be documented in writing for reference.
14. Orient the partners for clear and comprehensive understanding on the project, contractual obligations and CBM reporting systems for programme. Emphasis should be given to quality and accountability.
15. Organize and implement trainings to strengthen the capacity of partners to meet CBM contractual obligations.
16. Conduct monitoring visits, analyse results with relevant stakeholders and ensure appropriate action is taken.
17. Work in liason with Programme Operations Officer to ensure partners transfer of funds are made in a timely manner.
18. Conduct monitoring visits, analyse results with relevant stakeholders and ensure appropriate action is taken.
19. Track and monitor partners project implementation rate in relation to fund transfer rate to ensure partners are receiving project funds on time.
20. Development of Terms of Reference for project monitoring visits and audits and ensure that CBMs accountability requirements are incorporated in the TORs.
21. In liaison with the County IEH focal person schedule the IEH working group meetings and circulate minutes among the stakeholders.
22. Record all results and analysis of project monitoring results/data that are stored at the project level by partners, with important/ strategic findings (lessons learned, best practices, evidence base) also stored at CBM office with soft copies saved on the server and sharepoint.
23. Ensure relevant new knowledge, project lessons learned and other learnings are internalized, documented and shared with relevant CBM colleagues and partners using various channels in the spirit of learning.
24. Ensure timely submission of quality project reports (Narrative, finance, cataract surgical outcome monitoring, statistics, human interest stories etc.)
25. Ensure that processes and procedures organisationally and at individual project staff level meet the project requirements for proper quality management and implementation of activities/interventions of the projects.
26. Ensure that principles and practice of Inclusive Eye Health are woven through the design and implementation of the projects.
27. Ensure that partners are developing and submitting quality reports on time.
28. Provide constructive and quality feedback to partners liaison with the country structures for line ministries with close collaboration with Peek team.

We are looking for someone who has:

1. Relevant academic degree in Public Health, Sciences, Social Sciences or related disciplines.
2. Professional experience of 5 years in a national or international NGO with a track record in successfully managing inclusive development and/or humanitarian programmes in collaboration with national partners.
3. Experience in Programme management IEH is an advantage.
4. Ability to prioritize work and meet deadlines.
5. Experience in managing institutionally funded projects, including consortium led projects.
6. Experience in evaluation and strengthening of quality and effectiveness systems
7. Proven experience in results-based management and project cycle management, including assessment, monitoring and evaluation, with a sound understanding of budgeting and programme finance management.
8. Demonstrated experience in managing internal and external relationships and partnerships particularly with national / local governments.
9. Experience in working with various government/bi-lateral/major institutional donors.
10. Proven good organizational and coordination skills as well as a high level of autonomy and flexibility.
11. Perform duties under minimum supervision.
12. Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
13. Advantage of lived experience with disability.
14. Experience of working with persons with disabilities or promoting disability rights a distinct advantage.
15. Commitment to CBM’s mission, vision and values