Programme Officer - Coordination at International Union for Conservation of Nature (IUCN)

MAJOR RESPONSIBILITIES:

• Programme coordination, implementation support, documentation and reporting;
• Prepare communication materials such as briefs, concept notes, and updates,
• Organize internal coordination meetings, take minutes and track implementation of agreed actions,
• Provide management support to manage teamwork, coordinate projects, and ensure consistent technical and administrative support across the team,
• Track project timelines and deliverables, proactively identifying and addressing risks or potential delays,
• Compile programme reports, activity summaries and presentations.
• Leadership support;
• Manage calendars across multiple time zones and participants
• Strategically prioritizing and scheduling a high volume of appointments, meetings, and travel,
• Partner with teams across the organization to ensure the country representative, regional head of land systems programme and office are well prepared for upcoming engagements, including coordinating meeting agendas, pre-reads and other relevant materials,
• Prepare agendas, materials and follow-ups for leadership meetings and key decisions.
• Events and meetings management;
• Coordinate high-level meetings and events involving internal teams and partners,
• Manage team meeting logistics, take and synthesize meeting notes and track follow-up on action items,
• Provide communication support to ensure timely responses to inquiries, including prioritizing correspondence for the Country representative and other senior staff.
• Lead logistics, planning, and coordination for internal and external events, conferences, retreats, and presentations—handling participant arrangements, materials preparation, and real-time problem solving.
• Other responsibilities;
• Perform other duties as may be assigned from time to time.

REQUIREMENTS

Education;

• A degree in an appropriate field related to natural resource management and conservation, Landscape/Wildlife/Forest/rangeland, Marine ecology, climate change, environment, governance, or related fields;
• Computer literacy in relation to office applications (word processing, spreadsheets, PowerPoint) use of internet and online communication tools;

Work Experience;

• An outstanding, hands-on, highly motivated, autonomous, innovative, solution-oriented, results-driven and resourceful individual with at least 5 years of proven experience.
• Expertise in natural resources management;
• Up-to-date knowledge on the nexus between nature conservation, livelihood, climate change and governance;
• Basic understanding of project/programme design and management processes;
• Strong organizational, time-management skills, ability to multitask and prioritize;
• Computer literacy in relation to office applications (word processing, spreadsheets, PowerPoint) use of internet and online communication tools;
• Demonstrated ability to work under pressure managing competing demands and complex situations and deliver satisfactory and timely results;
• Must be a strong team player with proven communication and diplomacy skills and ability to work effectively with multicultural and multidisciplinary teams displaying sensitivity and respect for diversity.
• Committed to continuous learning and proactive and mature attitude towards self-development.