Programme Officer at Terre des hommes (TDH)

Main Duties and Responsibilities:

• Support in effective implementation of projects.
• Liaise with the partners to ensure timely, efficient and effective implementation of projects.
• Monitor and support partners to ensure that programme and finance commitments are
• fulfilled through quarterly performance management and support supervision.
• Oversee partner capacity developmentfor effective delivery of programmes.
• Provide overall monthly project management, including effective planning, implementation and monitoring of project outcomes.
• Conduct monthly-quarterly reviews on the progress of the project in terms of time,budget and quality and address any conflicts/bottlenecks/delays.
• Work in close collaboration and consultation with partners in planning, implementation,and reporting of project activities.
• Lead project review meetings and documentation of lessons learnt, challenges and new thinking in implementation of projects.
• Maintain contacts with relevant government agencies, private sector and other key stakeholdersfor the two projects and act as a link between the actors and the projects.
• Ensure efficient use ofresources and that programme and finance commitments as per the partner contracts are being fulfilled.
• Undertake sound tracking of projects progress and risk management using appropriate
• project cycle management tools as provided by TdH NL.
• Monitor the context of SEC as well as the child protection discourse in Kenya (specific focus on project sites), provide feedback to the project implementation team and advice to the Programme Manager, Country Manager and others as appropriate for decision making.
• Support the partners in development of subsequent years proposals and project documents.
• Programme results for the partner and programme portfolio
• Support and monitor the partners through regular communications and programme visits and ensure that programme and finance commitments as per partner contracts are being fulfilled.
• Liaise with the Finance and Administration Officer regarding monitoring of budgets and expenditure.
• Oversee development, review and submission of high-quality and relevant narrative reports including case stories in PRIMAS and external reports
• Ensure that all scheduled partner and project reports such as progress and financial reports are delivered timely and that they are of good quality, according to Terre des Hommes Netherlands’ standards.
• Analyse partners and project reports or received information and compile the necessary reports to the PM for strategic decision making
• Support partners to conduct outcome harvesting for effective reporting of change as a result of project interventions. Routinely support partners to adopt result-based reporting.
• In collaboration with the M&E and Marketing and Communications (MACO) team,
• coordinate sound documentation of project successes/impact and use that for strategic communication/ dissemination.
• Inform relevant persons/organisations/institutions on support given to project partners, project activities and expected results.
• Maintain the database and regularly update project documentation/ files for reference by all concerned.

Capacity building of partners

• AdoptTerre des Hommes Netherlands’ tools in organisational assessment, M&E and capacity building to assess partners' capacities.
• Identify together with partners on areasforfurther improvement on management and/ or programme quality of project partner and define frameworks, procedures and indicators oriented towards improved organisational capacity and systems
• Oversee partner capacity assessment and implementation of capacity development plans
• Guide partners, give direction so that they improve on quality of work, efficiency, effectiveness ofthe desired outputs and sustainability ofresults.
• Safeguard projects quality by maintaining an overview of supported projects and
• evaluating the quality of work and results. Ensure that project partners follow the terms and conditions of the signed partner contract; facilitate them to keep track of key factors in project management, implementation and monitoring ofresults.
• Ensure that all the projects and reports are accurately uploaded, updated and tasks actioned in PRIMAS in a timely manner.

Knowledge and experience

• A Masters degree from a recognized university preferably in development related fields
• Minimum offour (4) years of experience working with INGOs
• Proven experience of working with and managing local partners in delivery of projects
• Demonstrable experience managing multi-projects under differentfunding agencies
• Experience of writing, reviewing and analysing programmes and reports.
• Profound experience in Child Rights based programming and SEC programming
• Proven experience in building capacity building of civil society organisations and/or local partners
• Experience in managing diverse local and international partners
• Extensive knowledge of and experience in project cycle management, including the use of logical framework, theory of change, performance management plans and other planning tools
• Experience in project financial management and excellent budgeting skills including budget tracking and forecasting
• Excellent writing and communication skills in English and Swahili
• Experience of representing organisations in sub-national, national and international
• policy discourse including technical working groups