Project Accountant at Biovision Africa Trust (BvAT)

Job Purpose:

• The overall purpose of this position is to ensure the financial integrity, transparency and accountability of all financial transactions related to the KHEA project activities. The accountant is also expected to provide consolidated financial plans and reports for the project as needed within the requirements of the donor and partners.

Key Duties and Responsibilities:

• Ensure financial project reports are prepared in accordance with contractual agreements.
• Liaise with auditor and prepare audit schedules during project and institution Audits.
• Prepare asset register for project assets and ensure they are fully depreciated as at time of purchase.
• Prepare project transfer requests upon receipt of partners’ invoices.
• Submission of financial reports to the donors.
• Ensure to comply with internal and external regulations with the respective support to internal and external stakeholders.
• Recognize grant income; respond to donor queries relating to programmes/ projects.
• Provide support to sub grantees such as facilitation in capacity building and reviewing reports.
• Reconciling the project cash flow and restricted income balance.
• Work with partners finance staff on project financial requirements to understand and properly implement cost allocations, and payroll project allocations, as well as procedures to implement payroll journal entries in line with best practices.
• Tracking of budget utilization to ensure utilization is within the approved budget.
• Ensure project full cost recoveries and other recharges are accurately calculated and posted.

Working Relationships:

• Internal Relationships: All departments
• External Relationships: Donors, Partners, sub-grantees, supplier, Government bodies, external and internal auditors.

Required Qualifications:

• Bachelor’s degree in finance, Accounts or related field from accredited institution of higher learning).
• Must be CPA (K) holders or an equivalent related field from accredited institution of higher learning.
• Minimum 5 years working experience in a demanding environment or an international organization, on general accounting ledger, financial reporting and presentation skills with the ability to present complex issues clearly and concisely.
• Knowledge and proficiency in finance/accounting principles (comply with regulations and laws).
• Experience in monitoring implementation of project activities.
• Proven ability to work with multiple teams.
• Experience of leading on financial aspects of multi-country donor contract management and providing advice on complex financial management.
• Sound knowledge of project monitoring and evaluation.
• Networking and partnership building skills.
• Working experience with accounting software (e.g. on use of ERP- Microsoft Dynamics 365 and SAGE).

Required Skills and Competencies:
Technical Skills

• Accounting Knowledge
• Advanced excel skills.
• Analytical skills
• Microsoft office skills
• Numerical strength

Behavioural Skills

• Good leadership and supervisory skills.
• Good communication skills.
• Sound interpersonal and team building skills.
• Ability to work under pressure.
• Good problem-solving skills and knowledge on conflict management.
• Good negotiation skills.

Responsibility for finances and physical assets:

• The job holder participates in budgeting, insurance, and branding of items as per the donor guidelines.

Decision making:

• The job holder does not have decision making accountability and has to consult with the management.

Working Environment:

• The job is office based with minimum travels to partner countries.