Project Administration Officer at Micro and Small Enterprise Authority (MSEA)

REF NO. NYOTA - 3/03/2026

Job specification

• The Project Administration Officer is responsible to the Project Coordinator and will oversee the administrative aspects of the project. The role ensures that all administrative operations are efficient, cost-effective and compliant with both World Bank and Kenya Government regulations. The position supports the effective implementation of the project’s activities across the country.

Key responsibilities entail:

• Managing and streamlining NYOTA administrative systems, policies and procedures across the project.
• Coordinating NYOTA office operations, ensuring smooth day-to-day functions in both headquarters and County offices.
• Managing and coordinating transport logistics for staff, project activities including workshops, youth training events, field visits, public forums and stakeholder meetings.
• Tracking administrative expenditures against budget.
• Providing administrative support to project staff and consultants.
• Ensuring all administrative processes adhere to World Bank regulations.
• Implementing and enforcing policies on data protection and social safeguards.
• Serving as administrative liaison between technical teams leads, PIU, World Bank, NYOTA implementing agencies and other stakeholders.
• Coordinating logistics for meetings with government agencies, private sector partners and other stakeholders.
• Performing any other function as may be assigned.

Person Specifications

For appointment to this position, a successful candidate must have: -

• Bachelors Degree in any of the following disciplines: Business Administration, Management or any other related field.
• Five (5) years of experience three (3) of which must be in Project Administration
• Proficiency in computer applications;