Project Administrative Assistant at Masterclass Solutions Limited

Job Summary

We are looking for an experienced, proactive project assistant to work collaboratively with our team on projects. In this role, you will oversee tasks delegated to you by the project manager, prepare excellent proposals and response to tenders and ensure they are delivered on time. Co-ordinate with all necessary vendors and service providers, and ensure that the project is moving forward on time and on budget. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The ability to motivate others and keep them on task in a positive and encouraging manner is also a must-have skill in this position.

Project Administrative Assistant Duties and Responsibilities

• Work collaboratively with the project manager and team to maximize productivity
• Identify relevant opportunities and prepare a summary and share with the directors for review.
• Prepare excellent proposals and response to tenders and ensure they are delivered on time.
• Collaborate with the whole project team, contributing to the entire project lifecycle
• Organize and monitor schedules and see that deadlines are met
• Coordinate efforts within the team and with outside consultants efficiently
• Report updates verbally and in written form to management
• Monitor budget and help ensure resources are used efficiently
• Help discern requirements and assign tasks to team members
• Complete any necessary administrative tasks, such as research and email
• Demonstrate commitment to clients’ needs and confidentiality continuously

Project Administrative Assistant Requirements and Qualifications

• Associate or bachelor’s degree in a relevant field required
• Additional certifications that exemplify a desire for continued education preferred
• Minimum of 2 years’ relevant work experience in the industry
• Exceptional communication and interpersonal skills
• Keen attention to detail and an aptitude for problem-solving
• Able to proactively address potential issues
• Excellent computer skills, including experience with Microsoft Office Suite
• Significant hands-on experience with industry-specific software
• Collaborative working style and team-player attitude
• Positive and encouraging personality
• Able to work independently with little supervision
• Highly motivated with a strong work ethic
• Reliable, trustworthy, and committed to the team’s success
• Outstanding organizational skills and ability to prioritize tasks
• Able to thrive in a high-volume, deadline-driven work environment