Project Assistant, Brain and Mind Institute at Aga Khan University Hospital

Job Summary

As part of the National Institute of Health funded Center for Opioid and Cocaine Addiction (Supplement) project, this position will support the Principal Investigator to carry out the project aims. The Project Assistant will be responsible for planning, coordinating, and monitoring the NeuroPsychopharmacology School aspect of the  project. He/she will manage stakeholders, lead teams, mitigate risks, handle budgets, ensure quality, facilitate communication, maintain documentation, and drive continuous improvement through evaluations.

Responsibilities

• Develop project plans, timelines, and budgets for various initiatives within the school;
• Coordinate with faculty members, researchers, and other stakeholders to identify project goals, objectives, and deliverables;
• Monitor progress against project plans and take necessary actions to keep projects on track;
• Identify key stakeholders involved in the school and establish effective communication channels;
• Collaborate with faculty members, researchers, students, and other relevant parties to gather input and feedback on project requirements;
• Facilitate travel and accommodation arrangements for all stakeholders in coordination with housing and travel department;
• Provide timely technical support to the stakeholders in liaison with the Information and Communications Technology (ICT) department;
• Build and lead cross-functional teams to execute the training school project successfully;
• Identify potential risks and develop risk mitigation strategies for the project in liaison with the Internal Audit Department (IAD);
• Monitor project expenses against approved budget and take corrective actions, if necessary, in collaboration with finance department or relevant stakeholders; and
• These initial responsibilities and deliverables may evolve during the neuropsychopharmacology school implementation hence other related responsibilities may be assigned.

Requirements

• Bachelor’s degree in Project Management or any related field. Master’s degree will be an added advantage;
• 3-5 years’ experience in training delivery;
• Experience in designing, developing, and delivering training programs that align with project goals and objectives;
• Experience in managing training initiatives including planning, scheduling, resource allocation, budgeting and needs assessment;
• Educational or experiential knowledge of learning management platforms for managing and tracking training activities, including course enrolment, progress tracking, and reporting;
• Experience in using SPSS and any other statistical software;
• Skill in designing evaluation mechanisms to measure the effectiveness of training programs and gather feedback from participants for continuous improvement; and
• Familiarity with data protection guidelines, ensuring that the training meets legal requirements.